Payroll Associate

Tom James Company; Franklin (TN); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

Generous Paid Time Off

Retirement Savings Plan

9 Paid Holidays

Profit Sharing

Employee Stock Purchase Plan

Job summary

Tom James Company is seeking a Payroll Associate to support multi-entity payroll processing, audits, and tax filings. This role ensures timely tax reporting, reconciles payroll-related accounts, and serves as a resource for employee payroll inquiries.

The ideal candidate will be detail-oriented, proficient in Excel, able to learn payroll systems quickly, and capable of balancing multiple priorities in a fast-paced environment while maintaining confidentiality.

Qualifications

• High School Diploma or equivalent.
• Associate’s or Bachelor’s degree in Accounting, Finance or related field preferred.
• 3-5 years of payroll experience preferred.

Responsibilities

• Process payroll for assigned entities accurately and in accordance with established schedules
• Maintain and update payroll processing procedures, provide backup support during team absences across payroll systems
• Assist in documenting workflows and supporting implementation or optimization of payroll systems
• Review and validate payroll changes, including pay rates, bonuses, allowances, equity/stock, deductions, tax elections and direct deposit updates
• Partner with department manager to maintain payroll-related general ledger (G/L) mappings, including setup, research, and correction of coding issues
• Assist with payroll cash account balancing and related reconciliations
• Audit new hire payroll and tax setup to ensure compliance and accuracy
• Support special projects and process improvement initiatives as needed
• All other duties as assigned.

Skills

Excel

10-key data entry

Detail-oriented

Strong communication

Discretion and confidentiality

Analytical thinking

Payroll systems understanding

Independent worker

Education

High School Diploma or equivalent

Associate’s or Bachelor’s degree in Accounting, Finance or related field preferred

Tools

Payroll software

General ledger workflows

Job description

Tom James is the World’s largest manufacturer and retailer of made-to-order clothing and the engine behind one of the most established tailored clothing brands. As one of the few remaining vertically integrated clothing retailers-controlling the entire manufacturing process ‘from sheep to suit’ – we offer unparalleled value to those with an eye for quality.

We are seeking an enthusiastic, proactive individual to join our team. Qualified applicants must demonstrate the ability to learn quickly, be extremely detail-oriented, understand the team’s goals and effectively prioritize their efforts.

Payroll Associate is responsible for supporting multi-entity payroll processing and ensuring accurate and timely tax reporting and compliance. This role will perform payroll audits, assist with tax filings, reconcile payroll-related accounts, and serve as a resource for employee payroll inquiries.

Job Duties

• Process payroll for assigned entities accurately and in accordance with established schedules
• Maintain and update payroll processing procedures, provide backup support during team absences across payroll systems
• Assist in documenting workflows and supporting implementation or optimization of payroll systems
• Review and validate payroll changes, including pay rates, bonuses, allowances, equity/stock, deductions, tax elections and direct deposit updates
• Partner with department manager to maintain payroll-related general ledger (G/L) mappings, including setup, research, and correction of coding issues
• Assist with payroll cash account balancing and related reconciliations
• Audit new hire payroll and tax setup to ensure compliance and accuracy

Additional Responsibilities

• Support special projects and process improvement initiatives as needed
• All other duties as assigned.

Required Knowledge, Skills, & Abilities

• Proficiency in Microsoft Excel and general computer applications
• Ability to quickly learn and adapt to new payroll and accounting systems
• Strong numerical aptitude, including proficiency in 10-key data entry
• Strong verbal and written communication skills.
• High level of discretion and ability to handle confidential and sensitive information
• Self-motivated with a proactive, detail-oriented work style
• Analytical thinking and problem-solving capability
• Ability to work independently, and collaboratively across all levels of the organization
• Ability to handle stressful situations.
• Regular on-site attendance required

Work Experience / Educational Requirements

• High School Diploma or equivalent
• Associate’s or Bachelor’s degree in Accounting, Finance or related field preferred
• 3-5 years of payroll experience preferred

$20 - $22 an hour

At Tom James Company, we believe that taking care of our team is just as important as taking care of our customers. We offer a comprehensive benefits package designed to support your well-being and help you thrive, both personally and professionally. Here is a glimpse of what you can expect as part of our team:

• Health, Dental, and Vision Insurance
• Generous Paid Time Off
• Retirement Savings Plan
• 9 Paid Holidays
• Profit Sharing
• Employee Stock Purchase Plan