Payroll Specialist

Precision Fiber, Inc; Oregon; On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Simple IRA with 3% company match

Paid vacation

Sick time

Job summary

Precision Fiber, Inc. is seeking a detail-oriented Payroll Specialist to manage weekly multi-state payroll and prevailing wage reporting across the Northwest.

This full-time, non-exempt role supports accurate pay and compliant filings while maintaining payroll operations with our OnPay provider. The ideal candidate has 3+ years of multi-state payroll experience, strong knowledge of wage laws, and proficiency in Excel and QuickBooks Desktop.

Qualifications

• 3+ years of experience processing multi-state payroll, preferably in construction or prevailing-wage industries.
• Knowledge of prevailing wage reporting requirements, intents, affidavits, and wage compliance.
• Strong knowledge of federal, state, and local payroll taxes and wage-hour laws.
• Experience with third-party payroll providers and garnishment handling.
• Proficient in Excel and Microsoft Office; QuickBooks Desktop experience.

Responsibilities

• Process weekly multi-state payroll accurately and on time using OnPay.
• Oversee payroll operations, reporting, and weekly certified payroll processes.
• Ensure filings by OnPay, including taxes and W-2s, are completed correctly.
• Handle wage garnishments per applicable requirements and respond to inquiries.
• Record paycheck data in QuickBooks and assign job costing codes.

Skills

Multi-state payroll

Prevailing wage reporting

Payroll taxes

Wage garnishments

Excel

QuickBooks Desktop

Communication

Attention to detail

Independent work

Education

Bachelor's degree in Accounting/Finance/Business

Tools

QuickBooks Desktop

Job description

Job Description

Job Description

We're looking for a detail-oriented Payroll Specialist to manage weekly multi-state payroll for our growing team. This role is central to keeping our people paid accurately and on time, our prevailing wage reporting compliant, and our payroll operations running smoothly across the multiple states we operate in. As we continue to grow, we are looking for someone who thrives on accuracy, enjoys solving complex payroll challenges, and takes pride in continuously improving processes.

This is a full-time, non-exempt position, working regular business hours Monday through Friday.

Must be able to pass a pre-employment drug screen and background check.

Must be authorized to work in the United States.

What You'll Do

• Process weekly multi-state payroll accurately and on time, including wages, benefits, deductions, and other authorized adjustments through OnPay.
• Oversee payroll operations and related reporting, including prevailing wage intents, affidavits, and weekly certified payroll reports.
• Ensure our third-party payroll service provider (OnPay) files payroll taxes, W-2 forms, and other required federal, state, and local payroll filings.
• Process and respond to employee garnishment notices in accordance with applicable requirements.
• Respond to payroll questions, investigate discrepancies, and communicate timely resolutions.
• Enter paycheck information into Quickbooks, and assign job costing codes.

What We're Looking For

• Minimum of 3 years’ experience processing multi-state payroll, ideally in construction or another prevailing-wage-driven industry.
• Working knowledge of prevailing wage reporting requirements; certified payroll, intents, and affidavits.
• Strong knowledge of federal, state, and local payroll tax regulations and wage and hour laws.
• Familiarity with payroll tax filing requirements and coordinating with third-party payroll providers.
• Experience handling wage garnishments in compliance with applicable state and federal requirements.
• Strong attention to detail and the ability to investigate and resolve payroll discrepancies independently.
• Clear, professional communication with employees and leadership on payroll matters.
• Ability to work independently and collaboratively; self-motivated and dependable
• Committed to maintaining confidentiality and handling sensitive information with discretion
• Experience with Microsoft Office programs; advanced proficiency in Excel.
• Experience with Quickbooks Desktop or equivalent.
• Bachelor's degree in Accounting, Finance, Business, or related field; or equivalent experience

Benefits

• We offer a competitive wage and comprehensive benefits package including medical, dental, and vision insurance, simple IRA plan with 3% Company Match, paid vacation, sick time, and other great company-provided benefits.

Company Description

Precision Fiber, Inc. (PFI) is a specialty trade contractor providing fiber optic splicing and testing services for clients across Oregon, Washington, Idaho, Montana, Nevada, and Wyoming. Since 1999, we've built a reputation for professional, quality work on some of the most demanding infrastructure projects in the region. PFI is a certified WBE/DBE contractor.

Precision Fiber, Inc. (PFI) is a specialty trade contractor providing fiber optic splicing and testing services for clients across Oregon, Washington, Idaho, Montana, Nevada, and Wyoming. Since 1999, we've built a reputation for professional, quality work on some of the most demanding infrastructure projects in the region. PFI is a certified WBE/DBE contractor.