Payroll Specialist

Opti Staffing Group; Oregon; On-site; USD 43,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

Paid holidays

Long-term incentive plan

Stable family-owned company

Job summary

Opti Staffing Group is assisting a family-owned commercial flooring contractor in Oregon with a payroll/HR support role. You will manage multi-state payroll across OR, WA, and CA, ensure timely processing, and maintain compliance with prevailing wage rules.

Responsibilities include timekeeping audits, reporting, payroll tax filings, and employee inquiries. This is an on-site, full-time position working closely with HR and leadership.

Qualifications

• Minimum 2 years of full-cycle payroll processing experience.
• Experience in a deadline-driven payroll environment.
• Experience using an ERP or payroll system.
• Strong Excel skills with lookups and pivot tables.
• Outlook and Adobe Acrobat proficiency; accurate data entry (10-key).
• Strong attention to detail and ability to identify payroll discrepancies.
• Clear written and verbal communication; capable of working independently.
• Ability to interact with employees regarding time worked and benefits.

Responsibilities

• Process weekly, monthly, and off-cycle payroll for field and office employees across multiple states.
• Import and audit timekeeping data, verify job codes, classifications, and hours.
• Prepare weekly certified payroll reports for public works projects.
• Complete WH-347 reporting and file certified payroll via LCPtracker and other systems.
• Handle certified payroll reporting through Oregon BOLI, Washington L&I, and California DIR.
• Apply prevailing wage rates, classifications, fringe benefits, and differentials.
• Reconcile payroll against GL and job costs; research discrepancies.
• Assist with multi-state payroll taxes and deposits; maintain payroll records.
• Support payroll tax audits and document control; onboarding and I-9 tasks.
• Respond to employee payroll questions and maintain confidentiality.

Skills

Full-cycle payroll

Multistate payroll

Excel (LOOKUP, Pivot)

ERP/payroll systems

Data entry (10-key)

Deadline-driven

Tools

Acumatica

Sage 300 CRE

Viewpoint Vista

Foundation

Job description

Schedule:

Monday–Friday, Full-Time | On-Site

WHO THEY ARE:

Our client is a well-established, family-owned commercial flooring contractor that has been serving Oregon and Washington since the late 1970s. Their work can be found throughout schools, hospitals, offices, gymnasiums, theaters, and other commercial spaces.

This is a smaller, close-knit office environment where you’ll work directly with the HR and Payroll Manager and ownership. This position plays an important role in keeping payroll accurate, compliant, and on schedule while also supporting day-to-day HR functions.

WHAT YOU’LL DO:

• Process weekly, monthly, and off-cycle payroll for field and office employees across Oregon, Washington, and California
• Import and audit timekeeping data, verifying job codes, classifications, and hours before payroll is processed
• Prepare weekly certified payroll reports for public works projects
• Complete WH-347 reporting and submit certified payroll through LCPtracker and other required systems
• Handle certified payroll reporting through Oregon BOLI, Washington L&I, and California DIR when required
• Apply appropriate prevailing wage rates, classifications, fringe benefits, and applicable differentials
• Reconcile payroll against the general ledger and job costs and research discrepancies
• Assist with multi-state payroll tax filings and deposits
• Maintain employee payroll records, including new hires, terminations, rate changes, deductions, garnishments, and benefits elections
• Support payroll tax and prevailing wage audits
• Track certified payroll and compliance documentation from subcontractors
• Assist with onboarding paperwork, I-9 verification, benefits enrollment, and employment verifications
• Respond to employee questions regarding payroll, hours worked, and benefits
• Maintain confidentiality when handling employee and compensation information

WHAT’S IN IT FOR YOU:

• $31–$36 per hour
• Medical, dental, and vision insurance
• Paid time off
• Paid holidays and vacation time
• Long-term incentive plan
• Stable, long-standing family-owned company
• Opportunity to expand your experience with prevailing wage and certified payroll
• Direct exposure to the HR and Payroll Manager and company ownership

WHAT YOU NEED TO HAVE:

• Minimum 2 years of full-cycle payroll processing experience
• Experience working in a deadline-driven payroll environment
• Experience using an ERP or payroll system
• Strong Excel skills, including lookups and pivot tables
• Experience with Outlook and Adobe Acrobat
• Accurate data entry and 10-key skills
• Strong attention to detail and ability to identify payroll discrepancies
• Clear written and verbal communication skills
• Ability to communicate effectively with employees regarding time worked and payroll questions
• Ability to work independently while contributing to a small team

PREFERRED:

• Certified payroll or prevailing wage experience
• Davis-Bacon or state prevailing wage experience
• Experience with LCPtracker, Oregon BOLI, Washington L&I, or California DIR reporting
• Multi-state payroll experience, particularly Oregon, Washington, and California
• Acumatica or similar construction ERP experience, such as Sage 300 CRE, Viewpoint Vista, or Foundation
• Construction or multi-state hourly workforce experience