Payroll Operations Specialist

frēijē Engineered Solutions Company; Indianapolis (IN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Retirement savings with company match

Job summary

frēijē Engineered Solutions Company is seeking a Payroll Operations Specialist to manage accurate, timely payroll for a multi-state workforce, ensuring compliance with federal, state, and local regulations.

You will oversee weekly payroll processing, timekeeping validation, special pay calculations, deductions, reconciliations, and reporting, partnering with HR, Finance, managers, and our external payroll provider (Paycor).

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred.
• CPP (Certified Payroll Professional) certification preferred.
• 5+ years of payroll administration experience.
• Experience with Paycor or similar payroll/HRIS platform required.
• Demonstrated experience administering multi-state payroll tax assignments, withholding requirements, and payroll tax compliance.
• Advanced Microsoft Excel skills required, including data reconciliation, Pivot Tables, lookups, and reporting.
• Experience in construction or field-based workforce environments preferred.
• Prevailing wage experience strongly preferred.
• Experience reconciling benefits deductions and retirement plan feeds.

Responsibilities

• Manage weekly payroll processing for a multi-state workforce.
• Validate timekeeping and calculate special pay.
• Administer payroll deductions, reconciliations, and reporting.
• Ensure compliance with federal, state, and local regulations, including prevailing wage.
• Partner with HR, Finance, managers, and external payroll provider to support payroll accuracy.
• Maintain payroll systems and workflows within Paycor.

Skills

Advanced Excel

Multi-state payroll

Payroll reconciliation

Paycor experience

Audit/compliance

Education

Bachelor's degree in Accounting/Finance

Associate’s degree preferred

Tools

Paycor

HRIS platforms

Job description

The Payroll Operations Specialist is responsible for accurate, timely, and compliant payroll operations across a multi-state workforce. This role manages weekly payroll processing, timekeeping validation, special pay calculations, and payroll controls while ensuring compliance with federal, state, and local regulations, including prevailing wage requirements. The Payroll Operations Specialist serves as the subject matter expert, partnering with HR, Finance, managers, and the external payroll provider to support payroll accuracy. The role also maintains payroll systems and workflows within Paycor and administers payroll‑related benefit and 401(k) deductions, reconciliations, and reporting to support accuracy, compliance and audit readiness.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred
• CPP (Certified Payroll Professional) certification preferred
• 5+ years of payroll administration experience
• Experience with Paycor or similar payroll/HRIS platform required.
• Demonstrated experience administering multi‑state payroll tax assignments, withholding requirements, and payroll tax compliance.
• Advanced Microsoft Excel skills required, including data reconciliation, Pivot Tables, lookups, and reporting.
• Experience in construction or field‑based workforce environments preferred
• Prevailing wage experience strongly preferred
• Experience reconciling benefits deductions and retirement plan feeds

What We Offer

• Competitive salary.
• Comprehensive benefits package, including health, dental, and vision insurance. - Health Insurance starting at 99 cents per week
• Retirement savings plan with company match.
• Opportunities for professional development and career advancement.
• A supportive and collaborative work environment.

Join us at freije and play a key role in our continued success and growth. We look forward to welcoming you to our team!

Core Values

• Grit: You Follow Through When Work is Hard
• Lead From Your Seat: You think like an owner
• Uber Customer Centric: You drive a "wow" experience
• Endeavor to be Great: You strive to be the best version of yourself

frēijē is an Equal Opportunity Employer and participates in E-Verify.