Payroll & Operations Admin Specialist

Rochester Regional Health; United States; On-site; USD 26,000 - 34,000; Full time

Job summary

Rochester Regional Health in Rochester, NY seeks an Administrative Support professional to handle clerical duties, data entry, and meeting coordination for the department. You will assist with data management, reporting, and calendar maintenance in a demanding healthcare setting.

The role includes payroll-related tasks, generating reports, and supporting leadership with scheduling and correspondence, while mentoring staff on software tools.

Qualifications

• Demonstrates computer proficiency.
• Knowledge of Word, Excel, and PowerPoint.
• Proficiency with Kronos, WorkDay, and Qlik.
• Assists staff with software education.
• Experience with payroll processes and reporting.
• Supports leadership with scheduling and correspondence.

Responsibilities

• Demonstrates computer proficiency. Knowledge of common software programs (Word, Excel, and PowerPoint). Demonstrates proficiency in computer applications related to Rochester Regional Health (Kronos, WorkDay, Qlik, etc.). Assists/mentors staff with software education.
• Demonstrates proficiency in automated payroll system. Able to accurately manage Kronos entries, edits, report generation. Assist staffing coordinator with routine payroll functions. Demonstrates knowledge and understanding of Rochester Regional Health payroll policies and practices.
• Provide support for the departmental leadership/management to include but not limited to: timely and accurate completion of data report generation, management of department correspondence, management of meeting schedules and calendars, departmental file maintenance. Attends meetings and take minutes as required.
• Responsible for distribution of operational reports to manager(s). Demonstrates ability to generate reports/graphs using appropriate formats. Generates reports as requested including budget reports, FTE reports, and Dashboard Reports.
• In conjunction with departmental leadership and HR, facilitates the scheduling of interviews and assists with the new hire process. Maintains and updates new hire staff welcome packets.
• In conjunction with departmental leadership and HR, facilitates monitoring of time and attendance, send coaching emails to frontline team under direction of departmental leadership
• Maintains and updates any additions or changes to unit or department polices, procedures, job descriptions, orientation manuals, etc.
• Perform other administrative duties as assigned within scope

Skills

Computer proficiency

Data reporting

Payroll knowledge

Meeting coordination

Tools

Word

Excel

PowerPoint

Kronos

WorkDay

Qlik

Job description

Rochester Regional Health in Rochester, NY seeks an Administrative Support professional to handle clerical duties, data entry, and meeting coordination for the department. You will assist with data management, reporting, and calendar maintenance in a demanding healthcare setting.

The role includes payroll-related tasks, generating reports, and supporting leadership with scheduling and correspondence, while mentoring staff on software tools.