Administrative Coordinator (Per Diem, Days)

103 Rochester General Hospital; United States; On-site; USD 26,000 - 34,000; Full time

Job summary

Rochester General Hospital in Rochester, NY is seeking an Administrative Coordinator to oversee and organize department operations. You will ensure daily processes run smoothly, manage scheduling and training, and support staff with supplies and documentation.

The role emphasizes attention to detail, strong communication, and proficiency with office software to maintain compliance and efficiency in a busy healthcare environment.

Qualifications

• Associate degree or equivalent preferred.
• Strong written and oral communication skills.
• Excellent organizational and problem solving abilities.
• Proficiency with PC software and reporting tools.

Responsibilities

• Schedule and coordinate training; sort mail, make copies, send faxes and stock office with forms and supplies.
• Assist with scheduling department staff; manage Kronos account through scheduling, corrections and notes.
• Review daily safety logs and intra-office communications; draft new Emergency Readiness policies and prepare existing policies for review.
• May work within various departments with a variety of tasks.

Skills

Excellent communication

Interpersonal skills

Organizational skills

Problem solving

PC proficiency

Education

Associate’s degree

Tools

Kronos scheduling

Job description

Job Title: Administrative Coordinator Department: Rochester General Hospital Location: 1425 Portland Ave Rochester NY Hours Per Week: 0 Schedule: Every other weekend - Saturdays & Sundays, 8AM-4:30PM

Summary As an Administrative Coordinator, you are key in the oversight, organization and management of your assigned department. Your strong attention to detail assures that requirements are met, and daily processes are maintained efficiently and accurately.

Responsibilities

Daily Management. Schedule and coordinate training; sort mail, make copies, send faxes and stock office with forms and supplies; assist with scheduling department staff; manage Kronos account through scheduling, corrections and notes Safety & Security. Review daily safety logs and intra-office communications; follow up on actions required and communicate findings; draft new Emergency Readiness policies and prepare existing policies for review; maintain resident Roam Alert System Departmental Support. May work within the clinical, grand-funded, performance improvement, patient safety, biomedical or bed coordination departments with a variety of department-specific tasks

Preferred Qualifications

Associate’s degree Excellent oral and written communication and interpersonal skills Strong organizational and problem solving skills High level of proficiency with PC, software applications, and reporting tools May need previously experience in CMS, Medicaid/Medicare billing, and other regulatory processes. Experience working in a healthcare administrative office preferred.

Qualifications

NA

EDUCATION

LICENSES / CERTIFICATIONS

PHYSICAL REQUIREMENTS

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license. For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements. Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE

$19.00 - $25.00 CITY: Rochester POSTAL CODE: 14621 The posted pay range is a good faith representation of potential base pay for this position. It may be modified in the future and eligible for additional pay components. Individual annual salaries/hourly rates could vary based on position details and FTE. Pay is determined by considering factors including, but not limited to, experience, relevant qualifications, specialty, internal equity, locations, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.

Rochester Regional Health is an integrated health services organization serving the people of Western New York, the Finger Lakes, St. Lawrence County, and beyond. The system includes nine hospitals; primary and specialty practices, rehabilitation centers, ambulatory campuses and immediate care facilities; innovative senior services, facilities and independent housing; a wide range of behavioral health services; and Rochester Regional Health Laboratories and ACM Global Laboratories, a global leader in patient and clinical trials. It’s vision is to lead the evolution of healthcare to enable every member of the communities it serves to enjoy a better, healthier life.