Payroll & Grants Operations Administrator

New York University; New York (NY); On-site; USD 69,000 - 85,000; Full time

Job summary

New York University IHDSC seeks an administrative specialist to support payroll, operations and grants management for faculty and staff. You will manage appointments for research personnel, onboard new hires, and develop manuals for hiring and payroll procedures.

The role involves data analysis, coordination with HR for visa and effort reporting, and supporting space, facilities and events for IHDSC core teams. This is a one-year fixed-term position with potential renewal based on funding.

Qualifications

• 2+ years of increasingly responsible administrative experience, including managing administrative services and budgets.
• Experience with payroll, operations and grants management is preferred.
• Strong communication and organizational abilities, with attention to detail.

Responsibilities

• Provide administrative support to faculty and staff on payroll, operations and grants management.
• Create and analyze data and recommend improvements for operational effectiveness.
• Manage appointment process for research personnel, including student workers and temporary staff.
• Onboard new personnel and manage reappointment processes.
• Develop manuals and brochures for hiring, payroll operations and personnel management.
• Manage faculty effort on research projects, including summer salary and course releases.
• Coordinate with Steinhardt HR and Central HR on visa applications, terminations, resignations and effort reporting.
• Support IHDSC core team operations, space, facilities, and supplies, plus event management and catering.
• Provide pre- and post-award grants support.
• Lead training for Project Coordinators on institutional policies.

Skills

Interpersonal skills

Listening

Written communication

Verbal communication

Attention to detail

Policy interpretation

Education

Bachelor's degree or equivalent

Tools

Word

Excel

Adobe Acrobat

Google Suite

Job description

New York University IHDSC seeks an administrative specialist to support payroll, operations and grants management for faculty and staff. You will manage appointments for research personnel, onboard new hires, and develop manuals for hiring and payroll procedures.

The role involves data analysis, coordination with HR for visa and effort reporting, and supporting space, facilities and events for IHDSC core teams. This is a one-year fixed-term position with potential renewal based on funding.