Procurement & Contracts Coordinator

New York University; New York (NY); Hybrid; USD 69,000 - 85,000; Full time

Job summary

New York University seeks a Procurement & Contracts Coordinator within the Institute for Human Development and Social Change (IHDSC) to oversee contracts, purchasing, and procurement for sponsored research projects. The role ensures compliance with university policies and federal guidelines while coordinating with Accounts Payable, Procurement, Risk Management, and other offices.

The position is fixed-term and full-time, with a hybrid work arrangement (60%–80% onsite) in New York.

Qualifications

• Bachelor's Degree required.
• 2+ years of business and financial accounting experience.
• Experience in a university setting or non-profit organization preferred.
• Familiarity with insurance requirements for suppliers/vendors.
• Excellent analytical, organizational and communication skills.
• Proficiency with Excel, Word, and Google Docs/Sheets.

Responsibilities

• Provide contract management and lead finance administration for IHDSC sponsored projects.
• Coordinate purchasing and procurement in line with university policies and federal/private guidelines.
• Liaise with Accounts Payable, Procurement, Risk Management and other offices to process supplier requests.
• Train faculty investigators and research staff on current policies and changes.
• Ensure compliant spending on IHDSC projects and support pre-award grants management.
• Support events and special projects and bridge pre-award and post-award teams.

Skills

Analytical skills

Organizational skills

Communication skills

Problem solving

Workflow management

Excel

Word

Google Docs/Sheets

Attention to detail

Interpersonal skills

Education

Bachelor's Degree

Tools

Excel

Word

Google Docs/Sheets

Job description

Procurement & Contracts Coordinator

Location: US-NY-New York

Hybrid Remote Work Classification: Hybrid: 60% to 80% Onsite

Department: Institute for Human Development and Social Change

School/Division: Steinhardt School of Culture, Education, and Human Development (ED1084)

Compensation Grade: Band 52

Union: N/A

FT/PT: Full-Time

Category: Finance/Real Estate/Procurement/Grant Management

Position Summary

The Procurement & Contracts Coordinator provides operational support to IHDSC with a focus on contracts, purchasing, and procurement for sponsored research projects. They provide contract management, taking the lead on finance administration, managing business procedures by liaising with offices across the university (e.g., Accounts Payable, Procurement, Risk Management, etc.) on various supplier requests. They ensure that spending on IHDSC sponsored projects complies with university policies/procedures and applicable federal/private foundation guidelines. They train faculty investigators and research staff on current policies and changes in policies affecting research, and oversee overall efforts to help the administrative and operational flow of IHDSC's research activities. They will also provide support for pre-award grants management, events, and special projects, and serve as a bridge between the pre-award and post-award teams.

This is a fixed-term position.

Qualifications

• Required Education: Bachelor's Degree
• Preferred Education: N/A
• Required Experience: 2+ years of business and financial accounting experience.
• Preferred Experience: 2+ years experience working in a university setting or non-profit organization; processing agreements in a university setting or non-profit organization; Familiarity with interpreting insurance requirements for suppliers/vendors
• Required Skills, Knowledge and Abilities: Excellent analytical, organizational, and verbal and written communication skills. Strong interpersonal skills and effective problem solving and workflow management abilities. Knowledge of basic accounting principles and strong attention to detail. Ability to conduct compliance assessments and interpret and execute complex policies, procedures and processes. Proficiency with Excel, Word, and Google Docs/Sheets. Highly self-motivated and directed.
• Preferred Skills, Knowledge and Abilities: Knowledge of federal, state, University and School fiscal guidelines, requirements and systems.

Additional Information

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $77,000.00 to USD $77,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.