Position Title Payroll and Operations Administrator

New York University; New York (NY); Vor Ort; USD 69.000 - 85.000; Vollzeit

Zusammenfassung

New York University (IHDSC) seeks an administrative professional to support payroll, operations, and grants management for the Institute of Human Development and Social Change. The role includes onboarding personnel, managing appointments, and creating procedural manuals.

Responsibilities extend to visa support, space and facilities coordination, and event logistics. A Bachelor's degree and 2+ years of admin experience are required, with a preference for grants experience.

Qualifikationen

• Bachelor's Degree or equivalent required.
• 2+ years of increasingly responsible administrative experience.
• Experience with payroll, operations, and grants management preferred.
• Ability to interpret complex policies and work with teams.

Aufgaben

• Provide administrative support to faculty and staff focusing on payroll, operations, and grants management.
• Manage appointment processes for research personnel, including onboarding and reappointments.
• Create manuals and brochures for procedures related to hiring, payroll, and personnel management.
• Coordinate with HR to support visa applications, terminations, resignations, and effort reporting.
• Support space, facilities, and event management; assist with pre- and post-award grants activities.
• Lead training of Project Coordinators on institutional policies.

Kenntnisse

Interpersonal skills

Written communication

Verbal communication

Google Suite

Microsoft Word

Microsoft Excel

Attention to detail

Ausbildung

Bachelor's Degree or equivalent

Tools

Microsoft Word

Excel

Adobe Acrobat

Google Suite

Jobbeschreibung

Position Summary

Provide administrative support to faculty and staff at NYU's Institute of Human Development and Social Change (IHDSC) with a focus on payroll, operations, and grants management. Create and analyze data and make recommendations for improving operational effectiveness. Manage the appointment process for all personnel working on research projects, including student workers, research staff, and temporary workers. Onboard new personnel and manage the reappointment process. Conceptualize and create manuals and brochures for department procedures concerning hiring, payroll operations, and personnel management. Manage faculty effort on research projects, including summer salary and course releases. Coordinate with Steinhardt HR and Central HR to support additional personnel-related processes, like visa applications, terminations and resignations, and effort reporting. Support everyday operations for IHDSC core team and research staff, manage requests related to space, facilities, and supplies, and support with event management and catering. Provide personnel-related and other support for pre-award and post-award grants management. Take the lead on training Project Coordinators, ensuring that they are up-to-date on institutional policies. This is a one year fixed-term role with reappointment contingent upon the availability and continuation of funding.

Qualifications

Required Education: Bachelor's Degree or equivalent

Required Experience: 2+ years of increasingly responsible administrative experience, including managing administrative services/processes and budgets.

Preferred Experience: 2+ years Experience in a professional setting preferred.

Required Skills, Knowledge and Abilities: Excellent interpersonal, listening, and written and verbal communication skills and a commitment to equity and excellence. Demonstrated use of business application software, including Microsoft Word, Excel, Adobe Acrobat, and Google suite. Ability to work in a team and independently. Strong attention to detail. Ability to interpret and execute complex policies, procedures and processes. Highly self-motivated and directed.

Preferred Skills, Knowledge and Abilities: Must be able to strictly follow data privacy and security procedures for date handling and analysis to ensure adherence to legal and institutional standards.

Additional Information

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $77,000.00 to USD $77,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.