Hybrid Payroll & Administration Coordinator

RFCUNY Research Foundation of the City University of New York; United States; Hybrid; USD 59,000 - 65,000; Full time

Job summary

RFCUNY Research Foundation of the City University of New York is seeking a Payroll and Administrative Services Coordinator to provide integrated administrative, fiscal, and payroll support for programs within the Office of Academic Affairs. The role ensures accurate processing of expenses, timely payroll administration, and reliable tracking of financial and personnel data.

The position reports to the Supervisor of Personnel Services and Director of Administrative Services and collaborates with

Qualifications

• Demonstrated experience in administrative, fiscal, payroll, or personnel support functions.
• Excellent written and verbal communication skills with a strong customer service orientation.
• Demonstrated ability to interact effectively and collaboratively with a diverse community of students, faculty, program staff, and external partners.
• Proficiency with Microsoft Office applications, particularly Excel and Outlook.
• Ability to work independently and collaboratively within a diverse, team‑oriented environment.

Responsibilities

• Payroll & Personnel Services – 50%: Manage biweekly timesheet entry and verification, ensure accuracy of hours, leave usage, and payroll deadlines.
• Collaborate with RFCUNY payroll, HR partner team and program contacts to resolve discrepancies or payroll issues.
• Provide guidance to employees and programs on payroll inquiries and timesheet entry processes.
• Process adjustments, retroactive salary increases, annual leave payouts, and personnel journal entries via OneRF (Workday).
• OTPS Operations – 40%: Manage non-personnel expenses using OneRF and CUNYBuy; review, submit, and track transactions.
• Coordinate subcontract and independent contractor agreements using RFCUNY Contract Manager and CUNYfirst.
• Reconcile purchase card transactions and maintain receipts.
• Data Tracking, Reporting and Support – 10%: Ensure data accuracy across systems; compile documentation and support audits and data requests.

Skills

Administrative support

Fiscal support

Payroll processing

Excel

Communication

Team collaboration

Education

Bachelor’s degree preferred

Tools

RFCUNY Contract Manager system

OneRF (Workday)

CUNYFirst

Job description

RFCUNY Research Foundation of the City University of New York is seeking a Payroll and Administrative Services Coordinator to provide integrated administrative, fiscal, and payroll support for programs within the Office of Academic Affairs. The role ensures accurate processing of expenses, timely payroll administration, and reliable tracking of financial and personnel data.

The position reports to the Supervisor of Personnel Services and Director of Administrative Services and collaborates with