Procurement & Contracts Specialist - Research Programs

New York University; New York (NY); On-site; USD 69,000 - 85,000; Full time

Job summary

New York University seeks a Procurement & Contracts Coordinator within the Institute for Human Development and Social Change (IHDSC) to oversee contracts, purchasing, and procurement for sponsored research projects. The role ensures compliance with university policies and federal guidelines while coordinating with Accounts Payable, Procurement, Risk Management, and other offices.

The position is fixed-term and full-time, with a hybrid work arrangement (60%–80% onsite) in New York.

Qualifications

• Bachelor's Degree required.
• 2+ years of business and financial accounting experience.
• Experience in a university setting or non-profit organization preferred.
• Familiarity with insurance requirements for suppliers/vendors.
• Excellent analytical, organizational and communication skills.
• Proficiency with Excel, Word, and Google Docs/Sheets.

Responsibilities

• Provide contract management and lead finance administration for IHDSC sponsored projects.
• Coordinate purchasing and procurement in line with university policies and federal/private guidelines.
• Liaise with Accounts Payable, Procurement, Risk Management and other offices to process supplier requests.
• Train faculty investigators and research staff on current policies and changes.
• Ensure compliant spending on IHDSC projects and support pre-award grants management.
• Support events and special projects and bridge pre-award and post-award teams.

Skills

Analytical skills

Organizational skills

Communication skills

Problem solving

Workflow management

Excel

Word

Google Docs/Sheets

Attention to detail

Interpersonal skills

Education

Bachelor's Degree

Tools

Excel

Word

Google Docs/Sheets

Job description

New York University seeks a Procurement & Contracts Coordinator within the Institute for Human Development and Social Change (IHDSC) to oversee contracts, purchasing, and procurement for sponsored research projects. The role ensures compliance with university policies and federal guidelines while coordinating with Accounts Payable, Procurement, Risk Management, and other offices.

The position is fixed-term and full-time, with a hybrid work arrangement (60%–80% onsite) in New York.