Payroll and Operations Administrator

New York University; New York (NY); Vor Ort; USD 69.000 - 85.000; Vollzeit

Zusammenfassung

New York University IHDSC seeks an administrative specialist to support payroll, operations and grants management for faculty and staff. You will manage appointments for research personnel, onboard new hires, and develop manuals for hiring and payroll procedures.

The role involves data analysis, coordination with HR for visa and effort reporting, and supporting space, facilities and events for IHDSC core teams. This is a one-year fixed-term position with potential renewal based on funding.

Qualifikationen

• 2+ years of increasingly responsible administrative experience, including managing administrative services and budgets.
• Experience with payroll, operations and grants management is preferred.
• Strong communication and organizational abilities, with attention to detail.

Aufgaben

• Provide administrative support to faculty and staff on payroll, operations and grants management.
• Create and analyze data and recommend improvements for operational effectiveness.
• Manage appointment process for research personnel, including student workers and temporary staff.
• Onboard new personnel and manage reappointment processes.
• Develop manuals and brochures for hiring, payroll operations and personnel management.
• Manage faculty effort on research projects, including summer salary and course releases.
• Coordinate with Steinhardt HR and Central HR on visa applications, terminations, resignations and effort reporting.
• Support IHDSC core team operations, space, facilities, and supplies, plus event management and catering.
• Provide pre- and post-award grants support.
• Lead training for Project Coordinators on institutional policies.

Kenntnisse

Interpersonal skills

Listening

Written communication

Verbal communication

Attention to detail

Policy interpretation

Ausbildung

Bachelor's degree or equivalent

Tools

Word

Excel

Adobe Acrobat

Google Suite

Jobbeschreibung

Position Summary

Provide administrative support to faculty and staff at NYU's Institute of Human Development and Social Change (IHDSC) with a focus on payroll, operations, and grants management. Create and analyze data and make recommendations for improving operational effectiveness. Manage the appointment process for all personnel working on research projects, including student workers, research staff, and temporary workers. Onboard new personnel and manage the reappointment process. Conceptualize and create manuals and brochures for department procedures concerning hiring, payroll operations, and personnel management. Manage faculty effort on research projects, including summer salary and course releases. Coordinate with Steinhardt HR and Central HR to support additional personnel-related processes, like visa applications, terminations and resignations, and effort reporting. Support everyday operations for IHDSC core team and research staff, manage requests related to space, facilities, and supplies, and support with event management and catering. Provide personnel-related and other support for pre-award and post-award grants management. Take the lead on training Project Coordinators, ensuring that they are up-to-date on institutional policies. This is a one year fixed-term role with reappointment contingent upon the availability and continuation of funding.

Qualifications

Required Education: Bachelor's Degree or equivalent

Required Experience: 2+ years of increasingly responsible administrative experience, including managing administrative services/processes and budgets.

Preferred Experience: 2+ years Experience in a professional setting preferred.

Required Skills, Knowledge and Abilities: Excellent interpersonal, listening, and written and verbal communication skills and a commitment to equity and excellence. Demonstrated use of business application software, including Microsoft Word, Excel, Adobe Acrobat, and Google suite. Ability to work in a team and independently. Strong attention to detail. Ability to interpret and execute complex policies, procedures and processes. Highly self-motivated and directed.

Preferred Skills, Knowledge and Abilities: Must be able to strictly follow data privacy and security procedures for date handling and analysis to ensure adherence to legal and institutional standards.

Additional Information

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $77,000.00 to USD $77,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.