Payroll Coordinator: Timekeeping & Compliance Expert

Smurfit Westrock plc; Alabama; On-site; USD 54,000 - 69,000; Full time

Job summary

Smurfit Westrock plc is seeking a Payroll Coordinator in Alabama to accurately review and maintain employee time records for about 500 hourly workers using Workforce Software (WFS). You will ensure hours, overtime, schedule changes, and pay transactions are entered correctly and approved per policies and labor agreements.

The role requires attention to detail, strong organizational skills, and the ability to resolve discrepancies with supervision and HR teams.

Qualifications

• Experience with timekeeping systems; Workforce Software (WFS) is strongly preferred.
• Understanding of payroll processes and timekeeping practices.
• Ability to interpret attendance policies, work schedules, overtime rules, and labor agreements.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong analytical and problem-solving abilities.
• Effective verbal and written communication skills.
• Ability to manage multiple priorities and meet strict deadlines.
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Teams.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Responsibilities

• Review and maintain employee time records in Workforce Software (WFS).
• Enter, edit, and correct employee time transactions, including regular hours, overtime, vacation, holidays, personal days, jury duty, bereavement leave, and other absences.
• Monitor and resolve timekeeping exceptions, missed punches, and scheduling discrepancies.
• Ensure all time entries comply with policies, attendance guidelines, and labor agreements.
• Review timecards for accuracy before payroll deadlines and obtain approvals.
• Communicate with supervisors regarding missing or inaccurate time records.
• Generate payroll audits by researching and correcting errors or discrepancies.
• Generate and distribute timekeeping reports as requested by stakeholders.
• Maintain confidentiality of employee information and payroll data.
• Support employees and supervisors with questions regarding WFS timekeeping processes.
• Maintain records for audits.
• Participate in system testing, upgrades, and process improvement initiatives.
• Perform other duties as assigned.

Skills

Timekeeping systems

Workforce Software

Payroll processes

Attention to detail

Organizational skills

Analytical problem solving

Communication skills

Excel

Confidential handling

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Smurfit Westrock plc is seeking a Payroll Coordinator in Alabama to accurately review and maintain employee time records for about 500 hourly workers using Workforce Software (WFS). You will ensure hours, overtime, schedule changes, and pay transactions are entered correctly and approved per policies and labor agreements.

The role requires attention to detail, strong organizational skills, and the ability to resolve discrepancies with supervision and HR teams.