Payroll Coordinator: Timekeeping & Compliance Pro

Smurfit Westrock; Northern (KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Smurfit Westrock is seeking a Payroll Coordinator to accurately review and maintain employee time records for roughly 500 hourly employees using Workforce Software (WFS). You will ensure timely payroll processing by validating hours, overtime, leave, and pay transactions in line with policies and labor agreements.

The role requires strong attention to detail, knowledge of payroll processes, and ability to resolve discrepancies while collaborating with supervisors and HR.

Qualifications

• Experience with timekeeping systems; Workforce Software (WFS) is strongly preferred.
• Understanding of payroll processes and timekeeping practices.
• Ability to interpret attendance policies, work schedules, overtime rules, and labor agreements.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong analytical and problem-solving abilities.
• Effective verbal and written communication skills.
• Ability to manage multiple priorities and meet strict deadlines.

Responsibilities

• Review and maintain employee time records in Workforce Software (WFS).
• Enter, edit, and correct time transactions including regular hours, overtime, vacation, holidays, personal days, jury duty and bereavement leave.
• Monitor and resolve timekeeping exceptions, missed punches, and scheduling discrepancies.
• Ensure time entries comply with policies and labor agreements; obtain approvals.
• Communicate with supervisors regarding missing or inaccurate time records.
• Generate payroll audits and correct errors or discrepancies.
• Generate and distribute timekeeping reports for stakeholders.
• Maintain confidentiality of payroll data and assist employees with timekeeping questions.

Skills

Timekeeping systems

Workforce Software (WFS)

Payroll processes

Attendance policies

Analytical thinking

Microsoft Excel

Communication skills

Confidentiality

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Excel

Outlook

Teams

Job description

Smurfit Westrock is seeking a Payroll Coordinator to accurately review and maintain employee time records for roughly 500 hourly employees using Workforce Software (WFS). You will ensure timely payroll processing by validating hours, overtime, leave, and pay transactions in line with policies and labor agreements.

The role requires strong attention to detail, knowledge of payroll processes, and ability to resolve discrepancies while collaborating with supervisors and HR.