Coord, Payroll

Smurfit Westrock; Northern (KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Smurfit Westrock is seeking a Payroll Coordinator to accurately review and maintain employee time records for roughly 500 hourly employees using Workforce Software (WFS). You will ensure timely payroll processing by validating hours, overtime, leave, and pay transactions in line with policies and labor agreements.

The role requires strong attention to detail, knowledge of payroll processes, and ability to resolve discrepancies while collaborating with supervisors and HR.

Qualifications

• Experience with timekeeping systems; Workforce Software (WFS) is strongly preferred.
• Understanding of payroll processes and timekeeping practices.
• Ability to interpret attendance policies, work schedules, overtime rules, and labor agreements.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong analytical and problem-solving abilities.
• Effective verbal and written communication skills.
• Ability to manage multiple priorities and meet strict deadlines.

Responsibilities

• Review and maintain employee time records in Workforce Software (WFS).
• Enter, edit, and correct time transactions including regular hours, overtime, vacation, holidays, personal days, jury duty and bereavement leave.
• Monitor and resolve timekeeping exceptions, missed punches, and scheduling discrepancies.
• Ensure time entries comply with policies and labor agreements; obtain approvals.
• Communicate with supervisors regarding missing or inaccurate time records.
• Generate payroll audits and correct errors or discrepancies.
• Generate and distribute timekeeping reports for stakeholders.
• Maintain confidentiality of payroll data and assist employees with timekeeping questions.

Skills

Timekeeping systems

Workforce Software (WFS)

Payroll processes

Attendance policies

Analytical thinking

Microsoft Excel

Communication skills

Confidentiality

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Excel

Outlook

Teams

Job description

The Opportunity

Smurfit Westrock, Mahrt Mill, located in Cottonton, Alabama, is looking for a Payroll Coordinator who will be responsible for accurately reviewing, editing, and maintaining employee time records for approximately 500 hourly employees within Workforce Software (WFS). This position supports payroll accuracy by ensuring employee hours, overtime, schedule changes, and pay-related transactions are properly entered, reviewed, and approved in accordance with company policies, labor agreements, and applicable regulations. The Payroll Coordinator works closely with supervisors, managers, Human Resources, and employees to resolve timekeeping discrepancies and ensure timely payroll processing.

How You Will Impact Smurfit Westrock

• Review and maintain employee time records in Workforce Software (WFS).
• Enter, edit, and correct employee time transactions, including:
  • Regular hours worked
  • Overtime hours
  • Vacation time
  • Holidays
  • Personal days
  • Jury duty and bereavement leave
  • Other paid and unpaid absences
• Monitor and resolve timekeeping exceptions, missed punches, and scheduling discrepancies.
• Ensure all time entries comply with company policies, attendance guidelines, and collective bargaining agreements.
• Review timecards for accuracy before payroll deadlines and obtain necessary approvals.
• Communicate with supervisors regarding missing or inaccurate time records.
• Generate payroll audits by researching and correcting errors or discrepancies.
• Generate and distribute timekeeping reports as requested by stakeholders.
• Maintain confidentiality of employee information and payroll-related data.
• Support employees and supervisors with questions regarding WFS timekeeping processes.
• Maintain appropriate records for audit purposes.
• Participate in periodic system testing, upgrades, and process improvement initiatives related to timekeeping and payroll administration.
• Perform other duties as assigned.

What You Need to Succeed

Knowledge, Skills, and Abilities

• Experience with timekeeping systems; Workforce Software (WFS) is strongly preferred.
• Understanding of payroll processes and timekeeping practices.
• Ability to interpret attendance policies, work schedules, overtime rules, and labor agreements.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong analytical and problem-solving abilities.
• Effective verbal and written communication skills.
• Ability to manage multiple priorities and meet strict deadlines.
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Teams.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Qualifications

• High school diploma or GED required; Associate degree in Business Administration, Human Resources, Accounting, or a related field preferred.
• Minimum of 1 to 3 years of experience in payroll, timekeeping, human resources, administrative support, or a related role.
• Experience working in a manufacturing, industrial, or unionized environment preferred.

What We Offer

Working Conditions

• Office environment in an industrial setting.
• Frequent collaboration with employees, supervisors, and cross-functional departments.
• Work hours may increase during payroll processing periods, holidays, year-end activities, and implementation projects.
• Availability to work most holidays to ensure payroll deadlines are met.

Key Performance Indicators (KPIs)

• Accuracy of timekeeping records.
• Timely completion of payroll-related deadlines.
• Reduction in payroll corrections and adjustments.
• Compliance with company policies and labor agreements.
• Responsiveness to employee and management inquiries.

This position plays a critical role in ensuring employees are paid accurately and on time while maintaining compliance with company policies, payroll requirements, and workforce management processes.

Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.