Payroll Coordinator

PRI Global; Robinson (IL); On-site; USD 52,000 - 72,000; Full time

Job summary

PRI Global in Robinson, IL is seeking a Payroll Coordinator to support payroll operations for about 950 hourly employees. The role reports to the Plant Controller and ensures accurate, timely payroll processing while maintaining applicable controls.

You will oversee timekeeping, process bi-weekly payroll, manage deductions and garnishments, support reporting, and serve as a payroll expert for questions, with occasional weekend/holiday work when deadlines arise.

Qualifications

• High school diploma or GED is required.
• 1-2 years of experience with an automated time and attendance system and/or general accounting experience preferred.
• Strong proficiency with Microsoft Office, including Excel and Word.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to communicate with employees and stakeholders at all levels.

Responsibilities

• Oversee editing and verification of daily time punches for the hourly workforce in the payroll system.
• Process bi-weekly payroll for plant hourly employees.
• Process bi-weekly payroll accruals and weekly payroll for the contingent workforce.
• Ensure SOX controls are properly implemented and functioning.
• Process payroll deductions and additional earnings accurately and on time.
• Assist with tracking hourly attendance per plant policies.
• Provide onsite payroll support and respond to inquiries via ServiceNow.
• Handle garnishment orders and remittances, and establish new vendors as needed.
• Serve as payroll SME for ad hoc requests and payroll data analysis.
• Maintain wage updates and confidentiality of payroll data.

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

ServiceNow

Job description

Workforce Supported: Approximately 950 hourly employees

Job Overview

We are seeking a Payroll Coordinator to support payroll operations for approximately 950 hourly employees at our Robinson, IL plant. This position reports to the Plant Controller and plays a critical role in ensuring accurate, timely payroll processing while maintaining appropriate accounting, operational, and compliance controls.

The Payroll Coordinator will oversee hourly timekeeping, process bi-weekly payroll, manage payroll deductions and garnishments, support payroll-related reporting, and serve as a subject matter expert for payroll questions and requests.

This position requires flexibility in working hours based on payroll deadlines and business needs, including occasional weekend and holiday work, particularly when a holiday falls on a Monday.

Key Responsibilities

• Serve as the fully trained Payroll Coordinator responsible for overseeing the editing and verification of daily time punches for the hourly workforce within the automated payroll system.
• Process bi-weekly payroll for plant hourly employees.
• Process bi-weekly payroll accruals and weekly payroll for the contingent workforce.
• Ensure all Sarbanes-Oxley (SOX) controls are properly implemented and functioning throughout the year.
• Process payroll deductions and additional earnings accurately and on a timely basis.
• Assist with tracking hourly employee attendance in accordance with plant policies.
• Provide onsite support to employees with payroll questions and respond to payroll inquiries submitted through ServiceNow.
• Process incoming garnishment orders, garnishment remittances/payments, and establish new vendors as needed.
• Serve as a payroll subject matter expert for ad hoc requests, meetings, payroll data analysis, payroll rules, policies, and Finance/Controller-related initiatives.
• Assist with annual and periodic hourly wage updates by maintaining spreadsheets and providing updated wage information to IS and HR within established deadlines.
• Maintain confidentiality of employee payroll and personal information.
• Support payroll and accounting activities while maintaining accuracy and compliance with company policies and procedures.

Required Qualifications

• High school diploma or GED required.
• 1-2 years of experience with an automated time and attendance system and/or general accounting experience preferred.
• Strong proficiency with Microsoft Office, including Excel and Word.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to effectively communicate with employees and stakeholders at all levels.
• Strong planning and organizational abilities.
• Ability to manage multiple projects and priorities in a fast-paced environment.
• Strong problem-solving and analytical skills.
• Ability to maintain a high level of confidentiality.
• Understanding of how employee attendance practices can impact payroll, including FMLA, Short-Term Disability (STD), vacation, and other leave programs, preferred.