Payroll Coordinator

HireTalent - Staffing & Recruiting Firm; Robinson (IL); On-site; USD 52,000 - 72,000; Full time

Job summary

HireTalent is seeking a Payroll Coordinator for our client plant in Illinois. The role supports ~950 hourly employees and focuses on accurate time entry, payroll processing, and internal controls. Flexible hours may be required around deadlines, including weekends/holidays when needed.

The position requires reliability, strong communication, and experience with time-keeping systems and payroll policies. Onsite work at the plant with contact to Finance/Controller for payroll-related matters.

Qualifications

• General knowledge of payroll and accounting principles (GAAP) preferred, but not required.
• Strong communication skills, written and verbal, across all levels.
• Proficient with Microsoft Office including Word and Excel.
• 1–2 years automated time and attendance system or general accounting experience.
• Understanding of how attendance impacts payroll (FMLA, STD, Vacation, etc.).
• SAP experience is preferred but not required.

Responsibilities

• Oversee editing and verification of hourly time punches into Hershey payroll process daily.
• Process bi-weekly plant payroll for hourly employees and biweekly accruals; weekly payroll for contingent workforce.
• Ensure SOX controls are in place and functioning throughout the year.
• Process payroll deductions and additional earnings timely.
• Assist tracking hourly attendance per plant policy.
• Onsite to assist employees with payroll questions via Service Now.
• Process garnishment orders and remittances; set up new vendors.
• Serve as SME for ad hoc payroll requests and data for Finance/Controller.
• Assist wage updates for hourly employees per deadlines.

Skills

Communication skills

Organization & planning

Confidentiality

Multitasking

Attention to detail

Fast-paced environment

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

SAP

ServiceNow

Job description

This position reports to the Plant Controller and supports approximately 950 hourly employees within the site.

At each facility, the processing of the hourly payroll is a key operational/accounting role. This role ensures that all accounting, pay, and operational controls are in place and provides the needed controls around this critical area of the plant operation.

The Payroll Coordinator will work flexible hours within a week based on the deadlines or deliverables for this role or task assigned by the Controller. This flexibility may include weekends and holidays, particularly if a holiday falls on a Monday.

Primary responsibilities:

Serve as fully trained Payroll Coordinator by overseeing the editing and verification process of the hourly workforce daily time punches into the Hershey automated payroll process

• Process the bi-weekly payroll for the plant hourly employees as well as process biweekly payroll accruals and weekly payroll for the contingent workforce
• Ensure that all Sarbanes Oxley controls are in place and functioning adequately throughout the entire year
• Process all payroll deductions and additional earnings on a timely basis
• Assist with the tracking process for hourly attendance within the prescribed plant policy
• Be onsite to assist EEs with payroll questions and respond to questions submitted through Service Now
• Process incoming garnishment orders, garnishment remittances (payments), and set-up new vendors
• Serve as SME regarding ad hoc request related to payroll by attending meetings, pulling payroll data, providing input/perspective on payroll rules/policies and other on, behalf of Finance/Controller.
• Assist with annual/periodic wage updates for Hourly EE’s by updating spreadsheets for IS and HR to ensure new wage structures are complete based on desired deadline

Minimum knowledge, skills and abilities required to successfully perform major duties/responsibilities:

General knowledge of payroll and accounting principles (GAAP) preferred, but not required

• Strong communication skills, written and verbal skills with the ability to effectively address all levels within the organization
• Strong organizational and planning skills
• Ability to maintain the highest levels of confidentiality
• Demonstrated ability to manage multiple projects
• Strong attention to detail and problem-solving skills
• Demonstrated ability to work in a fast-paced environment

Minimum Education and Experience Requirements:

• High school diploma or GED required
• Associates degree or equivalent education and/or experience preferred, but not required
• Strong attention to detail and organization skills required
• Proficient with Microsoft Office applications including Word, and Excel required
• 1-2 years automated time and attendance system experience and/or General Accounting experience preferred, but not required
• Understanding of how employee attendance practices impact payroll (FMLA, STD, Vacation, etc.) preferred
• SAP experience is preferred, but not required