HR Coordinator

International Paper; Bedford Park (IL); On-site; USD 52,000 - 70,000; Full time

Job summary

International Paper in Bedford Park, IL seeks an HR Coordinator to support managers and employees in HR-related areas. This non-exempt, salaried role reports to the Complex General Manager with dotted line to the HR Business Partner.

The position requires coordinating recruitment, onboarding, affirmative action, benefits, and payroll interfaces while maintaining accurate HR records and compliance with federal contractor requirements.

Qualifications

• Minimum of three years general administrative human resources experience.
• Working knowledge of federal and state employment laws.
• A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.
• Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
• Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.
• Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.
• Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.
• Experience with Oracle and Workforce strongly desired. Proficiency in Word, Outlook, PowerPoint and Excel. Ability to learn new software quickly.
• Prior work experience in a non-union, multi-shift manufacturing environment preferred.

Responsibilities

• Supports managers and employees at the facility in HR-related areas.
• Coordinates selection processes for hourly and salaried positions; postings, outreach, screening, assessments, onboarding.
• Maintains the Affirmative Action Planning system and annual logs; ensures federal contractor compliance.
• Makes presentations to employees and contractors on policies and work rules.
• Maintains HR files and records retention; manages I-9s.
• Tracks attendance, disciplinary actions, and prepares reports.
• Interfaces with Oracle and payroll system; codes hourly employees by job/class/shift.
• Assists with benefits, open enrollment, FMLA, disabilities, and return to work.
• Handles unemployment-related claims and supports finance tasks as needed.
• Coordinates facility events and organizes meeting materials.

Skills

HR administration

Employment laws

Diplomacy

Confidentiality

Organizational skills

Time management

Team collaboration

Education

HR degree

Tools

Oracle

Workforce

Microsoft Office

Job description

Position Title

HR Coordinator

JOB DESCRIPTION

HR Coordinator

Pay Rate

$52,100 - $69,500

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Category/Shift

Salaried Full-Time

Physical Location:

Bedford Park, IL

The Job You Will Perform

• Supports managers and employees at the facility in Human Resource-related areas. This is a non-exempt position that reports to the Complex General Manager with dotted line reporting to the Human Resource Business Partner.
• Coordinates selection processes for hourly and salaried positions including posting with and outreach to the local Workforce Development and other organizations; communication with authorized staffing agencies; sourcing, screening, and corresponding with applicants; conducting pre-employment assessments and reference checks; maintenance of all recruiting files. Coordinates orientation and onboarding activities for new hires.
• Maintains the Affirmative Action Planning system, including maintaining annual logs for internal job postings, hires, terminations, separations, and promotions; completion of the annual AAP. Ensure the facility maintains full compliance with all aspects required of a federal contractor.
• Makes presentations to employees and contractors regarding policies and work rules that apply to all individuals who work at our location.
• Maintains the accuracy and security of all HR-related files in accordance with the records retention policy including employee personnel files, medical files, and I-9’s.
• Maintains logs for disciplinary action, training, vacation, etc. Maintains the accuracy of shared files and databases.
• Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as appropriate; and handles human resource-related questions.
• Thorough knowledge of local pay practices, pay levels, job groups, and manages the interface with Oracle and the plant hourly payroll system. Ensures hourly employees are coded accurately by job classification, jobs performed, shift, and department assignment.
• Completes hourly attendance tracking on a daily basis, initiates disciplinary action when needed, communicates issues, and prepares attendance reports.
• Working knowledge of all benefits for hourly and salaried employees. Assists with open enrollment meetings. Serves as a resource to employees in resolving benefits-related issues and concerns. Supports processes related to FMLA, disabilities, and return to work.
• Processes all unemployment-related claims or other activities related to unemployment claims.
• Surfaces employee concerns and improvements; recommends alternatives for resolution of problems as appropriate; acts as a liaison between the individual employee, facility managers, Region Human Resource Manager, and company or community resources in maintaining a highly engaged, union-free work environment.
• May perform additional duties as assigned to support the Finance functions such as accounts receivable/payable, invoicing, order entry, payroll, and related administrative duties in support of plant operations.
• Coordinate facility functions including employee recognition, service awards, safety, and holiday-related events.
• Assists in organizing presentation materials, coordinating meeting and catering arrangements, maintaining bulletin boards, and other assignments as required.

The Skills You Will Bring

• Minimum of three years general administrative human resources experience. College degree in Human Resources or related field highly desirable.
• Working knowledge of federal and state employment laws.
• A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.
• Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
• Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.
• Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.
• Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.
• Experience with Oracle and Workforce strongly desired. Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint and Excel. Demonstrated ability to learn new software programs or databases quickly.
• Prior work experience in a non-union, multi-shift manufacturing environment preferred.