Payroll Coordinator

Spectraforce Technologies; Robinson (IL); On-site; USD 30,000 - 39,000; Full time

Job summary

Spectraforce Technologies in Robinson, IL is seeking a Payroll Coordinator to support approximately 950 hourly employees at the site. The role reports to the Plant Controller and focuses on accurate hourly payroll processing, controls, and timely delivery of payroll data.

The position offers flexible hours around deadlines, including weekends/holidays as needed. Ideal candidates have payroll knowledge, GAAP familiarity, strong communication, and the ability to manage multiple projects in a

Qualifications

• Knowledge of payroll and GAAP preferred but not required.
• Strong communication and organizational skills.
• Ability to maintain confidentiality and manage multiple projects.
• Experience with payroll systems and timekeeping is advantageous.

Responsibilities

• Oversee editing and verification of hourly time punches into payroll.
• Process bi-weekly plant payroll and weekly contingent payroll.
• Maintain SOX controls throughout the year.
• Handle payroll deductions and earnings; track hourly attendance.
• Respond to payroll inquiries via Service Now onsite.
• Process garnishments and set up new vendors as needed.
• Provide payroll data and input for ad hoc requests.
• Update wage structures and assist annual updates for hourly employees.

Skills

Payroll knowledge

Communication

Organization

Confidentiality

Multitasking

Attention to detail

Fast-paced

Education

High school diploma / GED

Associates degree preferred

Tools

SAP

Job description

Payroll Coordinator

Location: Robinson, IL

Duration: 4 months

Summary

This position reports to the Plant Controller and supports approximately 950 hourly employees within the site. At each facility, the processing of the hourly payroll is a key operational/accounting role. This role ensures that all accounting, pay, and operational controls are in place and provides the needed controls around this critical area of the plant operation. The Payroll Coordinator will work flexible hours within a week based on the deadlines or deliverables for this role or task assigned by the Controller. This flexibility may include weekends and holidays, particularly if a holiday falls on a Monday.

Primary responsibilities

• Serve as fully trained Payroll Coordinator by overseeing the editing and verification process of the hourly workforce daily time punches into the automated payroll process.
• Process the bi-weekly payroll for the plant hourly employees as well as process biweekly payroll accruals and weekly payroll for the contingent workforce.
• Ensure that all Sarbanes Oxley controls are in place and functioning adequately throughout the entire year.
• Process all payroll deductions and additional earnings on a timely basis Assist with the tracking process for hourly attendance within the prescribed plant policy.
• Be onsite to assist EEs with payroll questions and respond to questions submitted through Service Now.
• Process incoming garnishment orders, garnishment remittances (payments), and set-up new vendors.
• Serve as SME regarding ad hoc request related to payroll by attending meetings, pulling payroll data, providing input/perspective on payroll rules/policies and other on, behalf of Finance/Controller.
• Assist with annual/periodic wage updates for Hourly EEs by updating spreadsheets for IS and HR to ensure new wage structures are complete based on desired deadline.

Minimum knowledge, skills and abilities required to successfully perform major duties/responsibilities

• General knowledge of payroll and accounting principles (GAAP) preferred, but not required.
• Strong communication skills, written and verbal skills with the ability to effectively address all levels within the organization.
• Strong organizational and planning skills.
• Ability to maintain the highest levels of confidentiality.
• Demonstrated ability to manage multiple projects.
• Strong attention to detail and problem-solving skills.
• Demonstrated ability to work in a fast-paced environment.

Minimum Education and Experience Requirements

• High school diploma or GED required.
• Associates degree or equivalent education and/or experience preferred, but not required.
• Strong attention to detail and organization skills required.
• Proficient with Microsoft Office applications including Word, and Excel required.
• 1-2 years automated time and attendance system experience and/or General Accounting experience preferred, but not required.
• Understanding of how employee attendance practices impact payroll (FMLA, STD, Vacation, etc.) preferred.
• SAP experience is preferred, but not required.