Payroll Coordinator

System One; Robinson (IL); On-site; USD 34,000 - 41,000; Full time

Job summary

System One is seeking a Payroll Coordinator for an onsite contract assignment in Robinson, IL. You will oversee daily time-punch edits, process bi-weekly payroll for hourly staff and weekly payroll for contingent workers, and ensure SOX controls are in place.

The role requires strong communication, organization, and confidentiality, with proficiency in Microsoft Office and experience with payroll systems. This is a 4–6 month engagement with immediate start possible.

Qualifications

• General knowledge of payroll and accounting principles (GAAP) preferred, but not required.
• Strong communication skills, written and verbal, with the ability to address all levels.
• Strong organizational and planning skills.
• Ability to maintain the highest levels of confidentiality.
• Demonstrated ability to manage multiple projects.
• Proficient with Microsoft Office including Word and Excel.
• 1–2 years automated time/attendance or general accounting experience preferred.

Responsibilities

• Oversee the editing and verification of hourly time punches into the Hershey payroll process.
• Process bi-weekly plant payroll for hourly and weekly payroll for contingent workforce.
• Ensure Sarbanes-Oxley controls are in place and functioning annually.
• Process payroll deductions and additional earnings timely.
• Assist tracking hourly attendance within plant policy.
• Respond to payroll questions onsite and via Service Now.
• Process garnishments and set up new vendors; provide payroll data for ad hoc requests.
• Assist with wage updates by updating IS/HR spreadsheets to meet deadlines.

Skills

Payroll knowledge

Communication skills

Organization & planning

Confidentiality

Multi-tasking

Microsoft Excel

Education

High school diploma

Associates degree or equivalent

Tools

SAP

Hershey payroll system

Job description

Job Title: Payroll Coordinator
Location: Robinson, IL
Type: Contract (4-6 months)
Work Model: Onsite
Hours: 40.0
Pay: $25-$30 per hour

Responsibilities

• Serve as fully trained Payroll Coordinator by overseeing the editing and verification process of the hourly workforce daily time punches into the Hershey automated payroll process
• Process the bi-weekly payroll for the plant hourly employees as well as process biweekly payroll accruals and weekly payroll for the contingent workforce
• Ensure that all Sarbanes Oxley controls are in place and functioning adequately throughout the entire year
• Process all payroll deductions and additional earnings on a timely basis
• Assist with the tracking process for hourly attendance within the prescribed plant policy
• Be onsite to assist EEs with payroll questions and respond to questions submitted through Service Now
• Process incoming garnishment orders, garnishment remittances (payments), and set-up new vendors
• Serve as SME regarding ad hoc request related to payroll by attending meetings, pulling payroll data, providing input/perspective on payroll rules/policies and other on, behalf of Finance/Controller
• Assist with annual/periodic wage updates for Hourly EEs by updating spreadsheets for IS and HR to ensure new wage structures are complete based on desired deadline

Requirements

• General knowledge of payroll and accounting principles (GAAP) preferred, but not required
• Strong communication skills, written and verbal skills with the ability to effectively address all levels within the organization
• Strong organizational and planning skills
• Ability to maintain the highest levels of confidentiality
• Demonstrated ability to manage multiple projects
• Strong attention to detail and problem-solving skills
• Demonstrated ability to work in a fast-paced environment
• High school diploma or GED required
• Associates degree or equivalent education and/or experience preferred, but not required
• Proficient with Microsoft Office applications including Word, and Excel required
• 1-2 years automated time and attendance system experience and/or General Accounting experience preferred, but not required
• Understanding of how employee attendance practices impact payroll (FMLA, STD, Vacation, etc.) preferred
• SAP experience is preferred, but not required

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.