Pasadena Administrative Assistant - Front Desk & Operations

The Genesis Group | Egg Donation & Surrogacy Agency; Pasadena (CA); On-site; USD 40,000 - 54,000; Full time

Job summary

The Genesis Group | Egg Donation & Surrogacy Agency in Pasadena, CA is seeking an Administrative Assistant to support daily operations, answer calls, manage emails, and greet visitors. This full-time, on-site role emphasizes confidentiality and organized record-keeping.

You will coordinate schedules, prepare documents, update databases, and assist leadership with follow-ups, ensuring clear communication and timely responses for clients and team members.

Qualifications

• Strong administrative and clerical skills including filing, data entry, and document management.
• Professional phone etiquette and clear, empathetic communication with clients and partners.
• Experience providing executive administrative assistance, calendar management, and meeting coordination.

Responsibilities

• Answer and direct phone calls, manage emails, and greet visitors.
• Maintain records and databases, prepare and organize documents.
• Schedule appointments and meetings; coordinate client communications.

Skills

Administrative support

Clerical skills

Phone etiquette

Communication skills

Education

High school diploma

Tools

MS Office

Google Workspace

Job description

The Genesis Group | Egg Donation & Surrogacy Agency in Pasadena, CA is seeking an Administrative Assistant to support daily operations, answer calls, manage emails, and greet visitors. This full-time, on-site role emphasizes confidentiality and organized record-keeping.

You will coordinate schedules, prepare documents, update databases, and assist leadership with follow-ups, ensuring clear communication and timely responses for clients and team members.