Part-Time Office Coordinator — Front Desk & Operations

Confidential Search; Pasadena (CA); On-site; USD 25,000 - 39,000; Part time

Job summary

Confidential Search in Pasadena is seeking a part-time Office Coordinator to be the welcoming face and operational backbone of the office. The role is approximately 20 hours per week and onsite at the Pasadena office.

You will handle front desk operations, office logistics, mail, event support, new employee setup, and light cross‑department admin tasks. Requires 2+ years in office support; bilingual English/Spanish a plus.

Qualifications

• 2+ years of experience in office administration, reception, or related support role.
• High school diploma or GED required; additional education in business/office administration a plus.
• Bilingual English and Spanish a plus.

Responsibilities

• Front Desk & Guest Experience: greet visitors, manage arrivals, access and front desk activity.
• Office Operations: monitor supplies, maintain common areas, coordinate with building services.
• Mail & Deliveries: sort mail/packages and assist with outgoing shipments.

Skills

Customer service oriented

Organizational skills

Effective communication

Education

High school diploma or GED

Business/Office Administration coursework

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Confidential Search in Pasadena is seeking a part-time Office Coordinator to be the welcoming face and operational backbone of the office. The role is approximately 20 hours per week and onsite at the Pasadena office.

You will handle front desk operations, office logistics, mail, event support, new employee setup, and light cross‑department admin tasks. Requires 2+ years in office support; bilingual English/Spanish a plus.