Part-time Testing Administrative Assistant

Mtwp; Lancaster (Lancaster County); Hybrid; USD 12,000 - 18,000; Part time

Job summary

Sylvania in Lancaster, PA is seeking a part-time testing coordinator for a 10-month school-year position. The role focuses on organizing, administering, and securing AP, PSAT, SAT, and ASVAB testing while ensuring compliance with College Board and testing entities’ policies.

You will work directly with school counselors, administrative staff, and building administration to coordinate exam ordering, security, and day-of logistics, including accommodations and fees.

Qualifications

• High School Diploma required.
• Must enjoy working with students and have strong people skills.
• Proficient with computers, including Google Workspace.

Responsibilities

• Collaborate with counselors, admins, and building administration.
• Manage exam ordering and registration to create class sections and submit orders by deadlines.
• Secure, inventory, and distribute exam materials per College Board policies.
• Organize exam periods by scheduling rooms and training proctors.
• Coordinate with SSD for approved student accommodations.
• Communicate deadlines, procedures, and collect/pay fees and waivers.
• Liaise with students, parents, teachers, and staff.
• Coordinate with testing entities (College Board, etc.).
• Prepare materials for proctors and be present during testing.

Skills

People skills

Organizational skills

Multitasking

Computer skills

Google Workspace

Education

High School Diploma

Tools

Google Workspace

Job description

Position Type:

Secretarial/Clerical

Part-time-10 Month

Monday-Friday, hours vary

Qualifications:

High School Diploma

Candidates must like to work with school age students, have strong people skills, well organized; detail oriented, and possess the ability to multitask in a fast paced educational environment. Proficiency in computer skills, including the use of the Google platform, are required.

Additional Information:

This position is responsible for organizing, administering, and securing the AP, PSAT, SAT, ASVAB at the high school, ensuring compliance with all College Board and testing entity’s policies and procedures.

Essential Functions

• Working directly with school counselors, administrative assistants, and the building administration.
• Exam Ordering & Registration: Manages the testing Registration and Ordering system to register students, create class sections, and submit accurate exam orders by deadlines.
• Security & Logistics: Secures, receives, inventories, and distributes exam materials; maintains strict compliance with College Board security requirements for exam storage and returns.
• Testing Administration: Organizes the exam periods for each test by scheduling rooms, securing and training proctors, and handling exam-day logistics.
• Student Accommodations (SSD): Coordinates with the Services for Students with Disabilities (SSD) coordinator to ensure approved accommodations are implemented.
• Communication & Financials: Communicates deadlines and procedures to students, parents/guardians, and staff; collects fees, processes payments, and manages fee reductions/waivers.
• Communication with stakeholders including students, teachers, parents/guardians, and staff.
• Communication with the testing entities (College Board, etc)
• Organizes materials for proctors for the day the test(s) are administered. Will be present for the duration of the testing