Part-time Testing Administrative Assistant

Sylvania; Lancaster (Lancaster County); On-site; USD 21,000 - 30,000; Part time

Job summary

Sylvania in Lancaster, PA, is seeking a part-time Secretarial/Clerical assistant for the high school testing program. You will manage AP, PSAT, SAT, and ASVAB logistics, coordinate with counselors and administrators, and operate the exam registration system.

The role requires a high school diploma, strong organizational and communication skills, and proficiency with Google tools. You will ensure security, accuracy, and timely processing of fees and accommodations.

Qualifications

• High School Diploma required.
• Proficiency with Google platform required.
• Interest in working with school age students.
• Strong people skills, organized, detail oriented, and multitasking in a fast-paced educational environment.

Responsibilities

• Collaborate with school counselors, administrative assistants, and building administration.
• Manage exam registration and ordering in system by deadlines.
• Secure, inventory, and distribute exam materials; maintain College Board security compliance.
• Organize exam periods, schedule rooms, train proctors, and handle day-of logistics.
• Coordinate with the SSD coordinator for approved accommodations.
• Communicate deadlines, procedures, and fees to students, parents/guardians, and staff.
• Communicate with testing entities (College Board) and staff.
• Prepare materials for proctors and be present during testing.

Skills

People skills

Organized

Detail oriented

Multitasking

Education

High School Diploma

Tools

Google Suite

Job description

Position Type:

Secretarial/Clerical

Part-time-10 Month

Monday-Friday, hours vary

Qualifications:

High School Diploma

Candidates must like to work with school age students, have strong people skills, well organized; detail oriented, and possess the ability to multitask in a fast paced educational environment. Proficiency in computer skills, including the use of the Google platform, are required.

Additional Information:

This position is responsible for organizing, administering, and securing the AP, PSAT, SAT, ASVAB at the high school, ensuring compliance with all College Board and testing entity’s policies and procedures.

Essential Functions

• Working directly with school counselors, administrative assistants, and the building administration.
• Exam Ordering & Registration: Manages the testing Registration and Ordering system to register students, create class sections, and submit accurate exam orders by deadlines.
• Security & Logistics: Secures, receives, inventories, and distributes exam materials; maintains strict compliance with College Board security requirements for exam storage and returns.
• Testing Administration: Organizes the exam periods for each test by scheduling rooms, securing and training proctors, and handling exam-day logistics.
• Student Accommodations (SSD): Coordinates with the Services for Students with Disabilities (SSD) coordinator to ensure approved accommodations are implemented.
• Communication & Financials: Communicates deadlines and procedures to students, parents/guardians, and staff; collects fees, processes payments, and manages fee reductions/waivers.
• Communication with stakeholders including students, teachers, parents/guardians, and staff.
• Communication with the testing entities (College Board, etc)
• Organizes materials for proctors for the day the test(s) are administered. Will be present for the duration of the testing