Part-Time Studio Coordinator | In-Office Support

Angott Search Group; Columbus (OH); On-site; USD 25,000 - 39,000; Part time

Job summary

Gensler’s Columbus office is seeking a part-time, temporary Studio Coordinator to support Principals, Studio Leaders, and the team. This in-office role covers through February with potential for full-time opportunities based on business needs.

The position requires at least 5 years in a professional administrative role, strong typing (65 wpm), MS Office and Adobe proficiency, excellent communication, and the ability to work independently with a proactive attitude. Overtime may be required.

Qualifications

• Minimum 5 years experience in a professional administrative position.
• A/E/C industry experience is a plus.
• Must show ability to problem solve, both individually and as part of a project team.
• Must type a minimum of 65 wpm.
• High School degree with appropriate experience or Business School Certificate or College Diploma.
• High Level of proficiency with Microsoft Products, Word, Excel, PowerPoint, and also with Adobe Products such as In-Design, Illustrator, and/or Photoshop.
• Excellent verbal and communication skills.
• Ability to prioritize business responsibilities.
• Must be able to communicate clearly and articulately over the phone.
• Must be a motivated self-starter.
• Positive attitude, willingness to go the extra mile.
• Ability to work independently with minimal guidance.
• Must be available for overtime on an as-needed basis.

Responsibilities

• Maintain Principal's and Studio Leaders' calendar.
• Maintain and support relationships with clients and prospective clients.
• Assist with marketing efforts as needed (e.g. supporting responses to RFPs).
• Generate, compose, proof, format, and issue business correspondence as appropriate.
• Type and file project correspondence and meeting notes for team members.
• Meeting coordination with Office Services Coordinator including setting up for meeting/presentation room, assisting with ordering lunch for team/client, coordinating overnight client stays, organizing client entertainment, etc.
• Organize project files and spreadsheets relating to correspondence with the clients and consultants.
• Provide backup to other studio coordinators as needed.
• Provide backup to the receptionist as needed.
• Responsible for making travel reservations for studio members and coordinating through the Firmwide Travel agency as required or other resources as designated by Gensler.
• Organize and attend weekly studio leadership meeting.
• Maintain professional credentials for the Principals in the studio.
• Complete other tasks as required or needed including but not limited to various public relations compositions and mailings, opening and distributing mail and other incoming packages for the Studio Leaders; stamping or preparation and mailing of outgoing mail and overnight packages.
• Coordinate dead filing as needed for the project files.
• Manage the studio PTO calendar.
• Work with studio staff members to help complete expense reports and timesheets on time.
• Collect studio members’ timesheets for the Studio Directors approval.
• Complete research projects as needed.
• Greet clients for meetings and assist clients over the phone when needed.
• Organize monthly studio meetings.
• Encourage studio morale by organizing occasional in-studio happy hours.
• Update marketing reports every week.
• Update staffing reports every week.
• Miscellaneous tasks requested or designated by Studio Principals, any Studio Leader, or team member of Gensler

Skills

65 wpm typing

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

Verbal communication

Time management

Self-starter

Education

High School diploma

Business School Certificate

College Diploma

Tools

Microsoft Office

Job description

Gensler’s Columbus office is seeking a part-time, temporary Studio Coordinator to support Principals, Studio Leaders, and the team. This in-office role covers through February with potential for full-time opportunities based on business needs.

The position requires at least 5 years in a professional administrative role, strong typing (65 wpm), MS Office and Adobe proficiency, excellent communication, and the ability to work independently with a proactive attitude. Overtime may be required.