In-Office Studio Coordinator, Temp with Growth Potential

Gensler; Chicago (IL); On-site; USD 35,817 - 44,083; Full time

Job summary

Gensler's Chicago office is seeking a Temporary Studio Coordinator to support Principals, Studio Leaders, and the team. This fully in-office role provides coverage through January, with potential for a full-time opportunity based on business needs.

Responsibilities include calendar management, client coordination, assisting marketing efforts, and coordinating travel and meetings. The position requires strong typing (65 wpm), excellent communication, and the ability to work independently.

Qualifications

• Minimum 5 years experience in a professional administrative position.
• A/E/C industry experience is a plus.
• Must type a minimum of 65 wpm.
• High School degree with appropriate experience or Business School Certificate or College Diploma.
• High level of proficiency with Microsoft Products, Word, Excel, PowerPoint, and also with Adobe Products such as In-Design, Illustrator, and/or Photoshop.

Responsibilities

• Maintain Principal's and Studio Leaders' calendar.
• Maintain and support relationships with clients and prospective clients.
• Assist with marketing efforts as needed (e.g. supporting responses to RFPs).
• Generate, compose, proof, format, and issue business correspondence as appropriate.
• Type and file project correspondence and meeting notes for team members.
• Meeting coordination with Office Services Coordinator including setting up for meeting/presentation room, assisting with ordering lunch for team/client, coordinating overnight client stays, organizing client entertainment, etc.

Skills

Calendar management

Client relations

Communication

Problem solving

Typing 65 wpm

Self-starter

Team collaboration

Overtime available

Education

High School diploma / Business Certificate / College diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Adobe InDesign

Illustrator

Photoshop

Job description

Gensler's Chicago office is seeking a Temporary Studio Coordinator to support Principals, Studio Leaders, and the team. This fully in-office role provides coverage through January, with potential for a full-time opportunity based on business needs.

Responsibilities include calendar management, client coordination, assisting marketing efforts, and coordinating travel and meetings. The position requires strong typing (65 wpm), excellent communication, and the ability to work independently.