Studio Coordinator/Administrative Assistant

Burnett Staffing Specialists; Dallas (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

Burnett Staffing Specialists is seeking an experienced Studio Coordinator to support studio leadership and a team of architects and designers. The role ensures smooth day-to-day operations and provides high-level administrative and operational support in a fast-paced, collaborative environment.

Responsibilities include executive calendar management, travel coordination, expense reporting, project documentation, and coordinating studio operations, meetings, and client events.

Qualifications

• Minimum 5 years of professional administrative experience.
• Experience supporting executives in a professional services environment.
• Strong experience coordinating domestic and international travel.
• Excellent organizational, communication, and project coordination skills.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.

Responsibilities

• Provide executive-level support to Studio Principals and Directors, including complex calendar management, travel coordination, expense reports, and correspondence.
• Coordinate studio operations, including meetings, staffing support, PTO tracking, financial reporting, and project administration.
• Assist with proposals, presentations, contracts, and project documentation.
• Support Design Managers with project setup, RFIs, submittals, meeting notes, and project directories.
• Plan studio meetings, retreats, celebrations, and client events.
• Coordinate domestic and international travel for studio leadership and team members.
• Serve as a liaison between the studio and internal departments to ensure efficient communication and operations.
• Provide backup reception and administrative support as needed.

Skills

Executive support

Travel coordination

Project coordination

Communication skills

Organizational skills

Attention to detail

Tools

Microsoft Office

SharePoint

Adobe InDesign

Job description

Our client, a globally recognized architecture and design firm, is seeking an experienced Studio Coordinator to support studio leadership and a talented team of architects and designers. This position plays a key role in ensuring the smooth day-to-day operations of the studio while providing high-level administrative and operational support in a collaborative, fast-paced environment.

Responsibilities

• Provide executive-level support to Studio Principals and Directors, including complex calendar management, travel coordination, expense reports, and correspondence
• Coordinate studio operations, including meetings, staffing support, PTO tracking, financial reporting, and project administration
• Assist with proposals, presentations, contracts, and project documentation
• Support Design Managers with project setup, RFIs, submittals, meeting notes, and project directories
• Plan studio meetings, retreats, celebrations, and client events
• Coordinate domestic and international travel for studio leadership and team members
• Serve as a liaison between the studio and internal departments to ensure efficient communication and operations
• Provide backup reception and administrative support as needed

Qualifications

• Minimum 5 years of professional administrative experience
• Experience supporting executives in a professional services environment
• Strong experience coordinating domestic and international travel
• Excellent organizational, communication, and project coordination skills
• Ability to manage multiple priorities while maintaining exceptional attention to detailProficiency with Microsoft Office and SharePoint; Adobe InDesign experience is a plus

If you're an experienced administrative professional looking to support an innovative, creative team in a dynamic environment, we'd love to hear from you.