Studio Coordinator (Temporary) – In-Office Support

Gensler; Chicago (IL); On-site; USD 36,000 - 44,000; Full time

Job summary

Gensler’s Chicago office is seeking a Temporary Studio Coordinator to support Principals, Studio Leaders, and team members. This temporary role provides coverage through January with potential for full-time opportunity and is office-based.

The position emphasizes calendar management, client relations, travel coordination, and assisting with marketing and RFP responses. Strong typing, communication, and the ability to work independently are essential.

Qualifications

• Minimum 5 years experience in a professional administrative position.
• High level proficiency with Microsoft Office; familiarity with Adobe Creative Suite.
• Excellent verbal and written communication; ability to prioritize tasks.

Responsibilities

• Maintain Principal's and Studio Leaders' calendar.
• Maintain relationships with clients and prospective clients.
• Assist with marketing efforts, including responses to RFPs.
• Prepare and format business correspondence; type and file notes.
• Coordinate meetings, organize files, and manage travel arrangements.
• Provide backup support to studio coordinators and receptionist.
• Prepare expense reports and timesheets; collect timesheets for approvals.
• Greet clients and assist over the phone; organize monthly studio meetings.
• Support monthly/weekly marketing and staffing reports; handle miscellaneous tasks.

Skills

Calendar management

Client relationship

Travel coordination

Travel bookings

Communication skills

Typing speed

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

InDesign

Illustrator

Photoshop

Job description

Gensler’s Chicago office is seeking a Temporary Studio Coordinator to support Principals, Studio Leaders, and team members. This temporary role provides coverage through January with potential for full-time opportunity and is office-based.

The position emphasizes calendar management, client relations, travel coordination, and assisting with marketing and RFP responses. Strong typing, communication, and the ability to work independently are essential.