Part-Time Receptionist/Office Coordinator

Womble Bond Dickinson (US) LLP; Reno (NV); On-site; USD 20,664 - 26,174; Part time

Job summary

Womble Bond Dickinson (US) LLP is seeking a part-time Receptionist/Office Coordinator in Reno, Nevada. The role emphasizes hospitality while providing backup to support services and handling administrative tasks.

Hours are up to 25 per week and may vary, reporting to the Regional Director of Administration. The position requires energetic, friendly, and organized individuals with strong communication and problem-solving abilities, plus Word and Outlook proficiency.

Qualifications

• Associate’s degree or equivalent; hospitality/customer service experience preferred.
• Energetic, friendly, self-motivated, resourceful and organized individuals excel in this role.
• Strong communication and problem-solving skills with attention to deadlines are essential.

Responsibilities

• Answer, screen, and forward incoming phone calls.
• Greet clients and direct them to conference rooms for meetings and events.
• Run high-volume copy machines; perform binding and finishing work.
• Plan, prepare for and support internal and client meetings and events; use Condeco software.
• Place catering orders and prepare conference rooms for meals and events.
• Maintain cleanliness of café, conference rooms, and reception area; manage dishwashing.
• Stock pantry and beverage supplies.
• Prepare offices for new hires.
• Sort and distribute mail; handle overnight shipping.
• Maintain relationships with vendors and building security.
• Reconcile credit card statements.
• Process office invoices in Chrome River.
• Prepare daily office bulletin and related documents.
• Other administrative duties as assigned.

Skills

Communication skills

Problem-solving

Team collaboration

Punctuality

Attention to detail

Education

Associate's degree or equivalent

3 years hospitality/customer service experience

Tools

Word

Outlook

Condeco

Chrome River

Job description

Womble Bond Dickinson (US) LLP is seeking a part-time Receptionist/Office Coordinator in their Reno, Nevada office. The position is multi-faceted, with a strong emphasis on hospitality. Other responsibilities include providing back‑up to support services and handling various administrative tasks. This position would be eligible for up to 25 hours of work per week; hours may vary. The position reports to the Regional Director of Administration.

Responsibilities

• Answer, screen, and forward incoming phone calls.
• Provide a welcoming atmosphere when greeting and directing clients and guests to conference rooms for meetings and events.
• Run high volume copy machines; perform binding and finishing work.
• Plan, prepare for and support internal and client meetings and events in consultation with attorneys and staff, including proficient use of Condeco software.
• Place catering orders and prepare conference rooms for breakfast and lunch meetings and special office and client events.
• Perform daily housekeeping duties to maintain the cleanliness of the café, conference rooms and reception seating area, as well as loading/unloading the dishwasher, monthly cleaning of the refrigerators and maintenance of the coffee machines.
• Order and stock the pantry and café with coffee, tea, water, other beverage supplies, and paper products.
• Prepare offices for new hires.
• Sort, track, distribute, and handle incoming and outgoing mail/faxes and perform duties related to overnight shipping of materials.
• Maintain relationships with vendors and building security.
• Reconcile credit card statements.
• Process office‑related invoices in Chrome River.
• Prepare daily office bulletin and maintain office related documents.
• Other administrative duties as assigned.

Requirements

• The ideal candidate will be energetic, friendly, self‑motivated, resourceful, and organized.
• The Receptionist/Office Coordinator must have the ability to work collaboratively in a team setting with a client service focus.
• Strong communication and problem‑solving skills with attention to detail and deadlines are a must.
• Punctuality and satisfactory attendance are imperative.
• Computer literacy in Word and Outlook is required.
• A minimum of an Associate’s degree or three years of hospitality industry or customer service experience is preferred.