Part-Time Operations & Office Specialist (Logistics)

Wyvern Industrial Technology; Doraville (GA); On-site; USD 25,000 - 30,000; Part time

Job summary

Wyvern Industrial Technology seeks a Part-Time Operations & Office Assistant to support day-to-day administrative and operational needs in an industrial manufacturing environment. This role provides office coverage when the Office Manager is away and involves standing, light lifting, and packaging tasks.

The candidate will handle administrative tasks, purchasing support, inventory, shipping and receiving, ISO documentation, and Zoho CRM/Books data entry, working across multiple areas of a small

Qualifications

• High school diploma or equivalent.
• 1-3 years of administrative, office, purchasing, inventory, logistics, or related experience preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Ability to work independently with limited supervision.
• Strong written and verbal communication skills.
• Comfortable with Microsoft Office or Google Workspace.
• Ability to lift up to 30 lbs.

Responsibilities

• Provide general administrative support for the office and management team.
• Perform reception duties of answering calls, receiving incoming packages, equipment, and supplies.
• Record team meeting minutes, maintain organized electronic and physical records.
• Monitor office supplies monitor and inventory levels and communicate replenishment needs.
• Help support ISO documentation and administrative compliance activities
• Track document revisions and assist with maintaining current versions of controlled documents.
• Assist with tracking open purchase orders and vendor deliveries.
• Assist with administration of equipment and system rental agreements.
• Maintain accurate records of rented and company-owned equipment.
• Track equipment check-outs, returns, locations, and status.
• Assist with maintaining the company’s asset inventory.
• Coordinate documentation associated with equipment shipments and returns.
• Help ensure rental equipment is properly documented before and after each transaction.
• Inspect shipments against packing slips and purchase orders.
• Document damaged, missing, or incorrect items, performing periodic inventory counts.
• Reconcile physical inventory against company records.
• Prepare outgoing shipments of equipment, rentals, parts, and other materials.
• Coordinate shipping labels, tracking numbers, and shipment documentation.
• Maintain shipping and receiving records.
• Assist with packaging equipment and materials for shipment.
• Support asset tagging and record keeping.
• Assist with maintaining inventory organization and labeling systems.
• Enter and update information in Zoho CRM and Zoho Books.
• Learn and follow established company workflows and procedures.
• Generate or retrieve basic reports as requested.

Skills

Strong organizational skills

Time-management

Attention to detail

Written and verbal communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Zoho CRM/Zoho Books

Job description

Wyvern Industrial Technology seeks a Part-Time Operations & Office Assistant to support day-to-day administrative and operational needs in an industrial manufacturing environment. This role provides office coverage when the Office Manager is away and involves standing, light lifting, and packaging tasks.

The candidate will handle administrative tasks, purchasing support, inventory, shipping and receiving, ISO documentation, and Zoho CRM/Books data entry, working across multiple areas of a small