Operations Assistant Part-time

5th HQ; Deerfield Beach (FL); On-site; USD 19,000 - 28,000; Part time

Job summary

5th HQ is seeking a motivated, detail-oriented candidate for a part-time operations and administrative role in Florida. You will support procurement, supplier communications, invoicing, and document control while gaining hands-on experience with government contracting systems.

Ideal for a current student or someone starting a business administration career, with growth potential and mentorship in a fast-paced, compliant environment.

Qualifications

• Strong organizational and attention to detail are essential.
• Excellent communication and follow-up skills are required.
• Proactive, reliable work ethic with ability to see tasks through to completion.
• Willingness to learn and grow within a fast-paced team.

Responsibilities

• Assist with communications to suppliers to check on order status.
• Help create and track purchase orders and vendor invoices.
• Organize and maintain contract folders (certifications, test reports, drawings, etc.).
• Support the shipping team by preparing labels and gathering necessary documents.
• Update company logs for shipments, invoices, and payments.
• Handle general administrative tasks like data entry and ordering office supplies.

Skills

Organizational skills

Communication skills

Detail orientation

Proactive work ethic

Willingness to learn

Tools

Microsoft Office

Job description

Are you organized, detail-oriented, and eager to learn? We are seeking a motivated individual to support our operations and administrative teams in a part-time role. This is a perfect opportunity for a current college student or someone starting their career in business administration to gain valuable, hands‑on experience.

You will be a key player in keeping our team organized and efficient. You’ll help with supplier communications, prepare documents, track orders and invoices, and ensure our records are always up-to-date.

What You'll Do:

• Assist with communications to suppliers to check on order status.
• Help create and track purchase orders and vendor invoices.
• Organize and maintain contract folders (certifications, test reports, drawings, etc.).
• Support the shipping team by preparing labels and gathering necessary documents.
• Update company logs for shipments, invoices, and payments.
• Handle general administrative tasks like data entry and ordering office supplies.

What We're Looking For:

• A strong sense of organization and a high attention to detail.
• Excellent communication and follow-up skills.
• A proactive and reliable work ethic—you enjoy seeing a task through to completion.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• A desire to learn and grow within a fast‑paced, supportive team.
• Experience is a plus, but a positive attitude and willingness to learn are most important.

What You'll Gain:

• Competitive hourly pay.
• Hands‑on training with government contracting systems (DLA, WAWF).
• Real‑world experience in procurement, logistics, and business operations.
• Mentorship in a dynamic, compliance‑driven industry.