Part-Time Onsite Office Administrator

JobScore, Inc.; Emeryville (CA); On-site; USD 41,000 - 52,000; Part time

Job summary

OmniAb seeks an Office Administrator to manage the front desk and support day-to-day office operations at our Emeryville headquarters. The role focuses on maintaining a welcoming, organized, and well-stocked space and assisting onsite employees and visitors with administrative needs.

The position is permanent part-time and onsite, with hours typically 8am-3pm PT (25-30 hours/week) and some flexibility. Reports to the SVP, People and Talent and collaborates across teams.

Qualifications

• BA in a relevant field is preferred.
• 3+ years of experience in an office administration role in a professional corporate environment.
• Experience supporting office operations, vendor management, and administrative processes.
• Experience coordinating meetings, events, travel logistics, and other operational activities.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong interpersonal skills with a customer service-oriented mindset and the ability to build relationships across all levels of the organization.
• Strong organizational skills with the ability to manage multiple tasks and adapt based on priorities.
• Excellent written and verbal communication skills.
• Reliable, proactive, and able to work independently while exercising discretion with confidential information.

Responsibilities

• Manage the front desk, visitor badges and logs, and access to the office space.
• Manage day-to-day operations of the Emeryville office, ensuring an organized, and productive workspace.
• Partner with teams across the organization to support office logistics and general administrative needs.
• Manage shipping and receiving of office mail and packages.
• Coordinate office facilities, maintenance, vendor relationships, and service contracts to support business needs.
• Order and maintain office supplies, kitchen snacks, beverages, and general employee resources.
• Manage the upkeep of office kitchens and common areas.
• Manage the employee and marketing swag inventory.
• Support and help coordinate onsite office visitors, company meetings, and candidate interviews.
• Support employee committees, activities, and events.
• Support travel arrangements, accommodations, and expense processing for visitors as needed.
• Support employee onboarding and offboarding activities, including workspace setup, equipment management, and coordination with cross-functional teams.
• Support workspace planning and facility improvement projects.
• Manage the People Team Intranet Page and continually improve the OmniAb Intranet employee experience, including reviewing and improving pages and collaborating on new department content.
• Support community partnerships and employer branding, including planning school lab tours, biotech networking events, and other initiatives.
• Perform other office and administrative duties as assigned.

Skills

Customer service

Interpersonal skills

Organizational skills

Written and verbal communication

Independent work

Education

BA degree preferred

Tools

Microsoft Office

Job description

OmniAb seeks an Office Administrator to manage the front desk and support day-to-day office operations at our Emeryville headquarters. The role focuses on maintaining a welcoming, organized, and well-stocked space and assisting onsite employees and visitors with administrative needs.

The position is permanent part-time and onsite, with hours typically 8am-3pm PT (25-30 hours/week) and some flexibility. Reports to the SVP, People and Talent and collaborates across teams.