Senior Office Administrator

Omni Design Technologies, Inc.; Milpitas (CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation

Benefits

Job summary

Omni Design Technologies, Inc. seeks a Senior Office Administrator to join our Milpitas, CA team. You will manage scheduling, coordinate across multiple centers, and interface with customers, partners, and suppliers to keep operations running smoothly.

The role requires strong communication, independence in a fast-paced startup, and the ability to multi-task while prioritizing deadlines. Competitive compensation and benefits are offered.

Qualifications

• Strong interpersonal communication skills and clear written and verbal English.
• Ability to learn new skills and complete tasks in a timely manner.
• Ability to work independently in a fast-paced startup environment.
• Ability to multi-task and prioritize multiple ongoing projects.

Responsibilities

• Schedule meetings and travel with CEO and senior executives.
• Coordinate with employees across multiple centers in CA, CO, TX, MA, and abroad.
• Interface with customers, partners, suppliers and clients.
• Manage incoming correspondence and outgoing mail.
• Copying, scanning, faxing and other administrative tasks.
• General office management including ordering supplies.

Skills

Interpersonal communication

Multitasking

Independent worker

Time management

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

We are seeking a highly capable, driven professional to join our Milpitas, CA team as a Senior Office Administrator. This role requires strong interpersonal skills, comfort managing multiple priorities in a fast-paced environment, and the ability to work independently—paired with the judgment to elevate and ask for support when appropriate. It is an excellent opportunity to grow alongside a high-potential, high-growth young company, with the option to expand into broader areas such as business operations and strategy over time, if desired.
This position is a strong fit for someone who is resourceful, energetic, and recognizes that exceptional attention to detail is what keeps an organization running smoothly. We operate as a flat organization and offer meaningful growth for the right person. This is a full-time role based in our Milpitas office, with competitive compensation and benefits.
Job Responsibilities

• Working with CEO and senior executives for scheduling meetings and travel
• Working with employees across multiple centers in California, Colorado, Austin, Boston, Bangalore, Hyderabad
• Interfacing with customers, partners, suppliers and clients
• Managing incoming correspondence and outgoing mail
• Copying, scanning, faxing and other administrative tasks
• General office management including ordering office supplies as needed

Job Requirements

• Bachelor’s degree (or equivalent experience) and 4+ years in office administration and/or executive assistance
• Strong interpersonal communication skills, excellent command of written and verbal English
• Ability to learn new skills and complete assigned tasks in a timely manner
• Ability to work independently in a fast-paced, startup environment
• Ability to multi-task and prioritize between multiple ongoing projects
• Proficient with Microsoft office tools
• Flexible schedule with ability to work outside the 9am to 5pm window if needed to meet deadlines
• Strong sense of responsibility and team player

Desired Qualifications (but Not Necessary)

• Ability to perform interpretation of written and spoken mandarin as needed is desirable
• Previous experience working with an early stage startup desired

We are looking for trailblazers ...
We strongly believe that the pace of the ongoing hardware revolution will be greatly accelerated by Omni Design’s IP cores and the rapidly emerging semiconductor embedded design business ecosystem.
At Omni Design, we have created an exciting environment with amazing talent across multiple disciplines. We like self-motivated individuals, we encourage initiative, we look for leadership qualities, we value teamwork, we like diversity, and we reward excellence. We are looking for trailblazers to bring Omni Design’s vision to fruition.
Omni Design is an equal opportunity employer. We offer excellent compensation. We seek individuals that share our high standards and commitment to excellence.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans.