Office & Facilities Administrator (Onsite in Mountain View)

ABAKA AI; Mountain View (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

equity

Health insurance

Dental

Vision

PTO

Flexible work schedule

Job summary

Abaka AI is expanding its Mountain View office and seeks an Office Administrator to oversee daily operations and create a welcoming, organized workplace for employees and visitors. The role is onsite with responsibility for front desk, maintenance, supplies, access control, and vendor coordination.

The ideal candidate is dependable, detail-oriented, and proactive, able to own issues from identification through resolution and continually seek improvements to the office experience.

Qualifications

• 1-3 years of experience in office administration or related role.
• Fluent written and spoken English.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and complete tasks.

Responsibilities

• Manage all office maintenance and facilities-related needs, including repairs and supplies.
• Coordinate with property management, contractors, cleaners, and vendors to resolve issues promptly.
• Manage the front desk and serve as first point of contact for visitors and staff.
• Maintain conference rooms, common areas, and office equipment; track expenses and invoices.

Skills

Office administration

Front desk operations

Facilities coordination

English fluency

Organizational skills

Tools

Google Workspace

Microsoft Office

Lark

Slack

Job description

Abaka AI is expanding its Mountain View office and seeks an Office Administrator to oversee daily operations and create a welcoming, organized workplace for employees and visitors. The role is onsite with responsibility for front desk, maintenance, supplies, access control, and vendor coordination.

The ideal candidate is dependable, detail-oriented, and proactive, able to own issues from identification through resolution and continually seek improvements to the office experience.