Office Administrator (Part-Time)

JobScore, Inc.; Emeryville (CA); On-site; USD 41,000 - 52,000; Part time

Job summary

OmniAb seeks an Office Administrator to manage the front desk and support day-to-day office operations at our Emeryville headquarters. The role focuses on maintaining a welcoming, organized, and well-stocked space and assisting onsite employees and visitors with administrative needs.

The position is permanent part-time and onsite, with hours typically 8am-3pm PT (25-30 hours/week) and some flexibility. Reports to the SVP, People and Talent and collaborates across teams.

Qualifications

• BA in a relevant field is preferred.
• 3+ years of experience in an office administration role in a professional corporate environment.
• Experience supporting office operations, vendor management, and administrative processes.
• Experience coordinating meetings, events, travel logistics, and other operational activities.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong interpersonal skills with a customer service-oriented mindset and the ability to build relationships across all levels of the organization.
• Strong organizational skills with the ability to manage multiple tasks and adapt based on priorities.
• Excellent written and verbal communication skills.
• Reliable, proactive, and able to work independently while exercising discretion with confidential information.

Responsibilities

• Manage the front desk, visitor badges and logs, and access to the office space.
• Manage day-to-day operations of the Emeryville office, ensuring an organized, and productive workspace.
• Partner with teams across the organization to support office logistics and general administrative needs.
• Manage shipping and receiving of office mail and packages.
• Coordinate office facilities, maintenance, vendor relationships, and service contracts to support business needs.
• Order and maintain office supplies, kitchen snacks, beverages, and general employee resources.
• Manage the upkeep of office kitchens and common areas.
• Manage the employee and marketing swag inventory.
• Support and help coordinate onsite office visitors, company meetings, and candidate interviews.
• Support employee committees, activities, and events.
• Support travel arrangements, accommodations, and expense processing for visitors as needed.
• Support employee onboarding and offboarding activities, including workspace setup, equipment management, and coordination with cross-functional teams.
• Support workspace planning and facility improvement projects.
• Manage the People Team Intranet Page and continually improve the OmniAb Intranet employee experience, including reviewing and improving pages and collaborating on new department content.
• Support community partnerships and employer branding, including planning school lab tours, biotech networking events, and other initiatives.
• Perform other office and administrative duties as assigned.

Skills

Customer service

Interpersonal skills

Organizational skills

Written and verbal communication

Independent work

Education

BA degree preferred

Tools

Microsoft Office

Job description

About OmniAb

OmniAb provides our pharmaceutical industry partners access to the most diverse antibody repertoires and cutting-edge screening technologies to enable discovery of next-generation therapeutics. We leverage our state-of-the-art technologies to facilitate the discovery of best-in-class antibodies. Within OmniAb are also core capabilities for the discovery and screening of high-value ion channel and transporter targets.

OmniAb consists of dynamic, collaborative and innovative team members that are passionate about contributing to the technological frontier of drug discovery and to the advancement of global human health. Together, with our partners, we are enabling the discovery of next-generation therapeutics.

About This Role

We are seeking an Office Administrator to manage our front desk and support day-to-day office operations. This role will focus on maintaining a welcoming, well-organized, and well-stocked office environment and supporting onsite employees and visitors with administrative and office-related needs. The Office Administrator will play a key role in ensuring smooth office operations at our Emeryville headquarters. The ideal candidate is customer-service-focused with experience with office administration and logistics, workplace operations and maintenance, and site visits and events.

This role reports to the SVP, People and Talent.

This is a permanent part-time position. This is an onsite position based out of our Emeryville headquarters, and the working hours are generally within 8am-3pm PT (25-30 hours per week) with some flexibility as needed.

What You’ll Do

• Manage the front desk, visitor badges and logs, and access to the office space.
• Manage day-to-day operations of the Emeryville office, ensuring an organized, and productive workspace.
• Partner with teams across the organization to support office logistics and general administrative needs.
• Manage shipping and receiving of office mail and packages.
• Coordinate office facilities, maintenance, vendor relationships, and service contracts to support business needs.
• Order and maintain office supplies, kitchen snacks, beverages, and general employee resources.
• Manage the upkeep of office kitchens and common areas.
• Manage the employee and marketing swag inventory.
• Support and help coordinate onsite office visitors, company meetings, and candidate interviews.
• Support employee committees, activities, and events.
• Support travel arrangements, accommodations, and expense processing for visitors as needed.
• Support employee onboarding and offboarding activities, including workspace setup, equipment management, and coordination with cross-functional teams.
• Support workspace planning and facility improvement projects.
• Manage the People Team Intranet Page and continually improve the OmniAb Intranet employee experience, including reviewing and improving pages and collaborating on new department content.
• Support community partnerships and employer branding, including planning school lab tours, biotech networking events, and other initiatives.
• Perform other office and administrative duties as assigned.

What You Bring

• BA in a relevant field is preferred.
• 3+ years of experience in an office administration role in a professional corporate environment.
• Experience supporting office operations, vendor management, and administrative processes.
• Experience coordinating meetings, events, travel logistics, and other operational activities.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong interpersonal skills with a customer service-oriented mindset and the ability to build relationships across all levels of the organization.
• Strong organizational skills with the ability to manage multiple tasks and adapt based on priorities.
• Excellent written and verbal communication skills.
• Reliable, proactive, and able to work independently while exercising discretion with confidential information.

Nice To Have

• Familiarity with procurement tools, company intranets, or expense processing systems.
• Familiarity using Canva or another graphic design tool.

The base compensation range for this position is $30 - $38 per hour. The range provided is an estimate. Actual compensation may vary based on skills, experience, education, location, and other factors permitted by law.

At OmniAb, we value diversity and strive to create an inclusive environment for everyone. We welcome a variety of experiences, skills, and perspectives within our organization and encourage individuals from diverse backgrounds to apply. We’re proud to be an Equal Opportunity Employer, and we will consider all qualified applicants based on merit and business need. We do not discriminate due to any non-merit-based factors or legally protected classes under federal, state, or local law.