Office Assistant

Career Group; San Francisco (CA); On-site; USD 16,000 - 18,000; Part time

Job summary

Career Group is assisting a San Francisco AI startup in finding a Part-Time Office Assistant to help keep the office organized and welcoming. This onsite role suits an administrative professional who enjoys variety and keeping operations running smoothly.

Work approximately 10 hours per week with a fixed schedule: Mon 9:00–13:00, Tue or Wed 12:00–14:00, Fri 14:00–18:00. The pay rate is $30–$35/hour, with a temp-to-hire path for the right candidate.

Qualifications

• 1–2+ years of experience in an Office Assistant, Office Coordinator, Administrative Assistant, or similar role.
• Startup experience strongly preferred.
• Reliable and dependable, with a strong sense of ownership over day-to-day responsibilities.
• Proactive attitude and willingness to identify and address office needs without extensive direction.
• Strong organizational skills and attention to detail.
• Comfortable managing a variety of administrative and workplace tasks independently.
• Professional and friendly communication skills.
• Comfortable working onsite in a fast-paced office environment.
• Ability to maintain a consistent, fixed part-time schedule.
• Comfortable communicating through Slack and working with a remote manager and onsite point person.

Responsibilities

• Help maintain a clean, organized, and welcoming office environment.
• Keep kitchen and common areas tidy and well stocked, including monitoring supplies and placing snack and office supply orders.
• Load and unload the dishwasher and assist with routine kitchen upkeep, including periodic refrigerator clean-outs.
• Receive, sort, and distribute incoming mail and packages.
• Check conference and Zoom rooms to ensure they are organized, functional, and ready for use.
• Submit and follow up on building maintenance requests as needed.
• Assist with new hire office setup and other onboarding-related tasks.
• Support office events and other workplace initiatives as needed.
• Assist with vendor research, obtaining quotes, and coordinating small office projects.
• Maintain organized files and assist with general administrative tasks.
• Communicate regularly with the remote office operations team and onsite point person regarding office needs and updates.
• Take on additional administrative and office support projects as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Proactive

Tools

Slack

Job description

Our client, an AI startup, is seeking a reliable, proactive, and organized Part-Time Office Assistant to support their San Francisco office. This is a great opportunity for an administrative professional who enjoys keeping an office running smoothly, staying organized, and jumping in to help with a variety of day-to-day workplace needs.

Please note that this is a part-time, temp-to-hire position requiring approximately 10 hours per week onsite in San Francisco. The schedule is Monday from 9:00 AM–1:00 PM, Tuesday or Wednesday from 12:00 PM–2:00 PM, and Friday from 2:00 PM–6:00 PM. The pay rate is $30–$35/hr.

Responsibilities

• Help maintain a clean, organized, and welcoming office environment.
• Keep kitchen and common areas tidy and well stocked, including monitoring supplies and placing snack and office supply orders.
• Load and unload the dishwasher and assist with routine kitchen upkeep, including periodic refrigerator clean-outs.
• Receive, sort, and distribute incoming mail and packages.
• Check conference and Zoom rooms to ensure they are organized, functional, and ready for use.
• Submit and follow up on building maintenance requests as needed.
• Assist with new hire office setup and other onboarding-related tasks.
• Support office events and other workplace initiatives as needed.
• Assist with vendor research, obtaining quotes, and coordinating small office projects.
• Maintain organized files and assist with general administrative tasks.
• Communicate regularly with the remote office operations team and onsite point person regarding office needs and updates.
• Take on additional administrative and office support projects as needed.

Requirements

• 1–2+ years of experience in an Office Assistant, Office Coordinator, Administrative Assistant, or similar role.
• Previous experience supporting an office environment, with startup experience strongly preferred.
• Reliable and dependable, with a strong sense of ownership over day-to-day responsibilities.
• Proactive attitude and willingness to identify and address office needs without extensive direction.
• Strong organizational skills and attention to detail.
• Comfortable managing a variety of administrative and workplace tasks independently.
• Professional and friendly communication skills.
• Comfortable working onsite in a fast-paced office environment.
• Ability to maintain a consistent, fixed part-time schedule.
• Comfortable communicating through Slack and working with a remote manager and onsite point person.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california