Part-Time Office Operations & Culture Coordinator

Aquent; Boston (MA); On-site; USD 28,000 - 39,000; Part time

Benefits offered by this job

Subsidized health plans

Paid sick leave

Retirement plan with match

Aquent Gymnasium online training

Job summary

Aquent is seeking an organized, customer-focused Office Manager for our Boston site. This part-time role covers 25 hours per week, 11am–4pm, Monday through Friday, and will own daily office operations, manage supplies, IT/facilities tickets, and coordinate site events.

You’ll partner with IT, HR, and Facilities to ensure a welcoming and productive work environment. Ideal candidates have 2–5+ years in office operations, strong communication, and proven vendor management.

Qualifications

• 2–5+ years in office management, workplace operations, or similar role.
• Proven track record delivering excellent employee-facing service.
• Strong organization and time management, able to handle multiple tasks.
• Excellent written and verbal communication, relationship building.
• Experience managing vendors, coordinating events, and day-to-day facilities.
• Proficiency with Google Workspace.

Responsibilities

• Own day-to-day office operations and maintain a clean, safe environment.
• Manage office, kitchen, and facilities supplies and inventory.
• Act as primary contact for facilities and IT issues; coordinate tickets.
• Coordinate with building management and vendors for services.
• Handle mail and deliveries; distribute packages to teams.
• Support cross-functional teams to ensure seamless operations.
• Plan, budget, and execute site events and programs.
• Assist with on-site meals, snacks, and beverages services.
• Decorate for holidays and support company-wide engagement.
• Gather employee feedback and relay information to staff.
• Maintain internal docs and communications platforms.
• Manage office budget and assist leadership with ad-hoc requests.
• Assist with new hire onboarding and local office orientation.
• Support space planning and headcount projections with leadership.
• Provide support for meetings and broadcasts; ensure logistics and tech run smoothly.

Job description

Aquent is seeking an organized, customer-focused Office Manager for our Boston site. This part-time role covers 25 hours per week, 11am–4pm, Monday through Friday, and will own daily office operations, manage supplies, IT/facilities tickets, and coordinate site events.

You’ll partner with IT, HR, and Facilities to ensure a welcoming and productive work environment. Ideal candidates have 2–5+ years in office operations, strong communication, and proven vendor management.