Part-Time Office & Facilities Coordinator

Horizontal Talent; Boston (MA); On-site; USD 32,000 - 73,000; Part time

Job summary

Horizontal Talent is seeking an Office Administrator to support our Boston office in a part-time, on-site role. You will help create a welcoming environment and ensure daily operations run smoothly.

Responsibilities include coordinating facilities, IT tickets, vendor relationships, onboarding support, event planning, and keeping documentation up to date. Strong communication and Google Workspace skills are essential.

Qualifications

• 2+ years of experience in office administration or workplace operations.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Experience working with vendors, facilities, or IT support.
• Customer-focused, professional, and responsive in a fast-paced environment.

Responsibilities

• Oversee day-to-day office operations to keep the workplace clean, safe, and efficient.
• Coordinate with facilities, IT, and vendors; submit, track, and follow up on tickets.
• Manage mail, deliveries, and inventory; assist with space planning and budgeting as needed.
• Support onboarding, site events, employee engagement, and on-site programs.
• Provide logistics and tech support for meetings and broadcasts when needed.

Skills

Office administration

Vendor management

Google Workspace

Communication

Organization

Employee service

Job description

Horizontal Talent is seeking an Office Administrator to support our Boston office in a part-time, on-site role. You will help create a welcoming environment and ensure daily operations run smoothly.

Responsibilities include coordinating facilities, IT tickets, vendor relationships, onboarding support, event planning, and keeping documentation up to date. Strong communication and Google Workspace skills are essential.