Office Administrator

Skill; Boston (MA); On-site; USD 28,000 - 39,000; Part time

Benefits offered by this job

Subsidized health plan

Vision plan

Dental plan

Paid sick leave

401(k) with match

Aquent Gymnasium training

Job summary

Aquent Talent is seeking a part-time Office Manager in Boston to own daily office operations from 11am to 4pm, Monday through Friday (approx. 25 hours weekly). The role involves managing supplies, vendor coordination, IT and facilities support, and helping with on-site programs and events.

You will partner with cross-functional teams to maintain a welcoming office culture and ensure smooth logistics for meetings and broadcasts.

Qualifications

• 2-5+ years of experience in office management or similar roles.
• Strong attention to detail and service orientation.
• Excellent written and verbal communication; build strong internal/external relationships.
• Experience managing vendors, coordinating events, and day-to-day facilities operations.

Responsibilities

• Own day-to-day office operations to keep environment clean, safe, and organized.
• Manage all office, kitchen, and facilities supplies; monitor stock and restock.
• Serve as the primary contact for facilities and IT issues; submit and track tickets.
• Coordinate with building management and external vendors for repairs and services.
• Handle mail and deliveries and route to appropriate teams.
• Collaborate with IT, HR, Facilities, and other teams to ensure smooth operations.
• Plan and execute site events (holiday parties, team-building, gatherings).
• Support on-site programs including meals, snacks, beverages.

Skills

Office management

Vendor management

Event coordination

Google Workspace

Tools

Google Workspace

Job description

PART-TIME: 11am - 4pm, Monday through Friday (Approx. 25 Hours Weekly)

What You'll Do

• Own the day-to-day operations of the office, conducting regular walkthroughs to ensure a clean, safe, and organized environment.
• Manage all office, kitchen, and facilities supplies by monitoring stock levels, overseeing inventory, and handling all ordering and restocking.
• Act as the primary point of contact for facilities and IT issues, submitting and monitoring tickets to ensure timely resolution.
• Coordinate with building management and external vendors for repairs, maintenance, cleaning, and other on-site services.
• Handle all mail and deliveries, including receiving and distributing packages to the appropriate teams or individuals.
• Partner with cross-functional teams (IT, HR, Facilities, etc.) to provide on-the-ground support and ensure seamless office operations.
• Plan, budget, and execute a variety of site-specific events, including holiday parties, social gatherings, team-building activities, and other company events.
• Support and coordinate on-site programs, including daily meals, snacks, and beverage services.
• Help create a lively and inclusive work culture by decorating for holidays and supporting company-wide engagement initiatives.
• Serve as a key resource for employees, gathering feedback and relaying important information about the office to staff.
• Manage and update internal documentation and communication platforms to keep information current and accessible.
• Manage the office budget, track expenses, and support leadership with ad-hoc administrative requests.
• Facilitate new hire onboarding and orientation for the local office.
• Partner with leadership and the facilities team to assist with space planning and future headcount needs.
• Provide support for key meetings and broadcasts, ensuring technology and logistics run smoothly.

Must-Have Qualifications

• 2-5+ years of experience in office management, workplace operations, or a similar role, ideally within a high-growth tech environment.
• A proven track record of delivering excellent employee-facing service with strong attention to detail, even in high-demand situations.
• Strong organizational and time management skills, with the ability to manage multiple tasks, handle shifting priorities, and work independently.
• Excellent written and verbal communication skills and the ability to build strong relationships with internal partners, leadership, and external vendors.
• Experience managing vendors, coordinating events, and overseeing day-to-day facilities operations with a proactive, solution-oriented approach.
• Proficiency with Google Workspace.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.