Office Administrator

Aquent; Boston (MA); On-site; USD 30,000 - 47,000; Part time

Benefits offered by this job

Subsidized health, vision, and dental

Retirement plan with match

Free online training (Aquent Gymnasium

Job summary

Aquent is seeking a part-time Office Manager in Boston to own daily office operations and ensure a clean, welcoming workplace. You will manage supplies, coordinate with vendors, handle IT-related tickets, and support event planning and on-site programs.

The role requires 2–5+ years in office management, strong communication, and a proactive, detail-oriented approach. Join a dynamic team and help foster an inclusive culture while supporting leadership with budget and space planning.

Qualifications

• 2-5+ years of experience in office management or a similar role.
• Strong attention to detail and ability to work independently in a fast-paced environment.
• Excellent written and verbal communication and vendor relationship skills.
• Experience coordinating events and managing day-to-day facilities operations.
• Proficiency with Google Workspace and related office tools.

Responsibilities

• Own the day-to-day office operations and ensure a clean, safe, and organized environment.
• Manage office, kitchen, and facilities supplies; monitor stock and restock as needed.
• Serve as primary point of contact for facilities and IT issues; track tickets to resolution.
• Coordinate with building management and external vendors for repairs and services.
• Handle mail, deliveries, and distribution to teams and individuals.
• Support cross-functional teams to maintain seamless office operations.
• Plan and execute site events (holidays, team-building activities, gatherings).
• Support on-site meals, snacks, and beverage services.
• Foster an inclusive, engaging work culture through decorations and engagement initiatives.
• Assist with onboarding for local new hires and space planning with leadership.

Skills

Office management

Vendor management

Event coordination

Facilities operations

Google Workspace

Tools

Google Workspace

Job description

PART-TIME: 11am - 4pm, Monday through Friday (Approx. 25 Hours Weekly)

Aquent is seeking a highly motivated and organized individual to join our client, a pioneering company at the forefront of innovation, as a critical partner in shaping their workplace environment. In this role, you will be the driving force behind creating an exceptional and seamless experience for team members and visitors alike. Your contributions will directly impact daily operations, foster a vibrant company culture, and ensure that the workplace is a welcoming, well-maintained, and operationally excellent hub for creativity and productivity. This is an incredible opportunity to make a tangible difference and play a pivotal part in the company’s continued success.

What You’ll Do

• Own the day-to-day operations of the office, conducting regular walkthroughs to ensure a clean, safe, and organized environment.
• Manage all office, kitchen, and facilities supplies by monitoring stock levels, overseeing inventory, and handling all ordering and restocking.
• Act as the primary point of contact for facilities and IT issues, submitting and monitoring tickets to ensure timely resolution.
• Coordinate with building management and external vendors for repairs, maintenance, cleaning, and other on-site services.
• Handle all mail and deliveries, including receiving and distributing packages to the appropriate teams or individuals.
• Partner with cross-functional teams (IT, HR, Facilities, etc.) to provide on-the-ground support and ensure seamless office operations.
• Plan, budget, and execute a variety of site-specific events, including holiday parties, social gatherings, team-building activities, and other company events.
• Support and coordinate on-site programs, including daily meals, snacks, and beverage services.
• Help create a lively and inclusive work culture by decorating for holidays and supporting company-wide engagement initiatives.
• Serve as a key resource for employees, gathering feedback and relaying important information about the office to staff.
• Manage and update internal documentation and communication platforms to keep information current and accessible.
• Manage the office budget, track expenses, and support leadership with ad-hoc administrative requests.
• Facilitate new hire onboarding and orientation for the local office.
• Partner with leadership and the facilities team to assist with space planning and future headcount needs.
• Provide support for key meetings and broadcasts, ensuring technology and logistics run smoothly.

Must-Have Qualifications

• 2-5+ years of experience in office management, workplace operations, or a similar role, ideally within a high-growth tech environment.
• A proven track record of delivering excellent employee-facing service with strong attention to detail, even in high-demand situations.
• Strong organizational and time management skills, with the ability to manage multiple tasks, handle shifting priorities, and work independently.
• Excellent written and verbal communication skills and the ability to build strong relationships with internal partners, leadership, and external vendors.
• Experience managing vendors, coordinating events, and overseeing day-to-day facilities operations with a proactive, solution-oriented approach.
• Proficiency with Google Workspace.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match.

We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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