Office Administrator [AQ-18131]

Aquent; Boston (MA); On-site; USD 28,000 - 39,000; Part time

Benefits offered by this job

Subsidized health plans

Paid sick leave

Retirement plan with match

Aquent Gymnasium online training

Job summary

Aquent is seeking an organized, customer-focused Office Manager for our Boston site. This part-time role covers 25 hours per week, 11am–4pm, Monday through Friday, and will own daily office operations, manage supplies, IT/facilities tickets, and coordinate site events.

You’ll partner with IT, HR, and Facilities to ensure a welcoming and productive work environment. Ideal candidates have 2–5+ years in office operations, strong communication, and proven vendor management.

Qualifications

• 2–5+ years in office management, workplace operations, or similar role.
• Proven track record delivering excellent employee-facing service.
• Strong organization and time management, able to handle multiple tasks.
• Excellent written and verbal communication, relationship building.
• Experience managing vendors, coordinating events, and day-to-day facilities.
• Proficiency with Google Workspace.

Responsibilities

• Own day-to-day office operations and maintain a clean, safe environment.
• Manage office, kitchen, and facilities supplies and inventory.
• Act as primary contact for facilities and IT issues; coordinate tickets.
• Coordinate with building management and vendors for services.
• Handle mail and deliveries; distribute packages to teams.
• Support cross-functional teams to ensure seamless operations.
• Plan, budget, and execute site events and programs.
• Assist with on-site meals, snacks, and beverages services.
• Decorate for holidays and support company-wide engagement.
• Gather employee feedback and relay information to staff.
• Maintain internal docs and communications platforms.
• Manage office budget and assist leadership with ad-hoc requests.
• Assist with new hire onboarding and local office orientation.
• Support space planning and headcount projections with leadership.
• Provide support for meetings and broadcasts; ensure logistics and tech run smoothly.

Job description

PART-TIME: 11am - 4pm, Monday through Friday (Approx. 25 Hours Weekly)

Aquent is seeking a highly motivated and organized individual to join our client, a pioneering company at the forefront of innovation, as a critical partner in shaping their workplace environment. In this role, you will be the driving force behind creating an exceptional and seamless experience for team members and visitors alike. Your contributions will directly impact daily operations, foster a vibrant company culture, and ensure that the workplace is a welcoming, well-maintained, and operationally excellent hub for creativity and productivity. This is an incredible opportunity to make a tangible difference and play a pivotal part in the company's continued success.

What You'll Do

• Own the day-to-day operations of the office, conducting regular walkthroughs to ensure a clean, safe, and organized environment.
• Manage all office, kitchen, and facilities supplies by monitoring stock levels, overseeing inventory, and handling all ordering and restocking.
• Act as the primary point of contact for facilities and IT issues, submitting and monitoring tickets to ensure timely resolution.
• Coordinate with building management and external vendors for repairs, maintenance, cleaning, and other on-site services.
• Handle all mail and deliveries, including receiving and distributing packages to the appropriate teams or individuals.
• Partner with cross-functional teams (IT, HR, Facilities, etc.) to provide on-the-ground support and ensure seamless office operations.
• Plan, budget, and execute a variety of site-specific events, including holiday parties, social gatherings, team-building activities, and other company events.
• Support and coordinate on-site programs, including daily meals, snacks, and beverage services.
• Help create a lively and inclusive work culture by decorating for holidays and supporting company-wide engagement initiatives.
• Serve as a key resource for employees, gathering feedback and relaying important information about the office to staff.
• Manage and update internal documentation and communication platforms to keep information current and accessible.
• Manage the office budget, track expenses, and support leadership with ad-hoc administrative requests.
• Facilitate new hire onboarding and orientation for the local office.
• Partner with leadership and the facilities team to assist with space planning and future headcount needs.
• Provide support for key meetings and broadcasts, ensuring technology and logistics run smoothly.

Must-Have Qualifications

• 2-5+ years of experience in office management, workplace operations, or a similar role, ideally within a high-growth tech environment.
• A proven track record of delivering excellent employee-facing service with strong attention to detail, even in high-demand situations.
• Strong organizational and time management skills, with the ability to manage multiple tasks, handle shifting priorities, and work independently.
• Excellent written and verbal communication skills and the ability to build strong relationships with internal partners, leadership, and external vendors.
• Experience managing vendors, coordinating events, and overseeing day-to-day facilities operations with a proactive, solution-oriented approach.
• Proficiency with Google Workspace.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

Other Requirements

PART-TIME: 11am - 4pm, Monday through Friday (Approx. 25 Hours Weekly)