Part-Time Office & Operations Coordinator | Flexible Hours

TalentLink Solutions; Chico (CA); On-site; USD 34,000 - 41,000; Part time

Benefits offered by this job

Competitive hourly rate

Part-time schedule

Flexible schedule

Paid holidays

Paid sick leave

Small team

Growth potential to full-time

Job summary

TalentLink Solutions in Chico, CA is seeking a Part-Time Office Manager to oversee the firm's operations and administrative health. You will ensure a welcoming client experience, support scheduling, and help keep projects and processes organized so the team can focus on serving clients.

Ideal candidates take initiative, pay close attention to detail, and enjoy wearing multiple hats. You'll manage day-to-day operations, document SOPs, coordinate with vendors, and support EOS activities to keep

Qualifications

• 2-3+ years of office management or administrative support experience.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and work independently.
• Excellent written and verbal communication skills.
• Familiarity with EOS is a plus.
• Experience in financial services is a plus.

Responsibilities

• Own day-to-day office operations, including facilities, supplies, equipment, technology, mail, and vendor coordination.
• Maintain a professional, organized, and welcoming environment aligned with the firm's brand standards.
• Administrator of the EOS operating system, including Level 10 meetings, Scorecards, Rocks, To-Dos, Issues Lists, and the Accountability Chart.
• Coordinate quarterly and annual planning, track commitments, and follow up to keep priorities moving forward.
• Document SOPs and core processes; ensure they are followed across the firm.
• Support recruiting, onboarding, offboarding, employee records, PTO tracking, benefits administration, and training coordination.
• Organize team meetings, events, and activities to support a positive team culture.
• Coordinate client meeting preparations, including scheduling, spaces, materials, and workflows.
• Support client events, gifting, communications, and CRM standards for a world-class client experience.
• Partner with Relationship Manager to ensure resources to serve clients effectively.
• Coordinate invoices, expenses, bookkeeping workflows, payroll administration, vendor contracts, insurance renewals.

Skills

Office management

Organizational skills

Communication

Technology savvy

Project coordination

Problem-solving

Discretion

Tools

Microsoft Office

Google Workspace

Job description

TalentLink Solutions in Chico, CA is seeking a Part-Time Office Manager to oversee the firm's operations and administrative health. You will ensure a welcoming client experience, support scheduling, and help keep projects and processes organized so the team can focus on serving clients.

Ideal candidates take initiative, pay close attention to detail, and enjoy wearing multiple hats. You'll manage day-to-day operations, document SOPs, coordinate with vendors, and support EOS activities to keep