Dynamic Operations & Executive Assistant - Part-Time (SLO)

Comevo; San Luis Obispo (CA); On-site; USD 25,000 - 39,000; Part time

Job summary

Comevo seeks a highly organized Operations Coordinator to support company operations, employee administration, and executive leadership. This local, part-time position in San Luis Obispo County involves acting as the liaison with our outsourced HR provider while handling administrative and operational tasks.

The ideal candidate brings discretion, professionalism, and strong communication skills, with the ability to manage multiple priorities and ownership from start to finish.

Qualifications

• 3+ years of experience in administrative, operations, office management, executive assistant, HR coordination, or a related role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities with minimal supervision.
• High level of professionalism and discretion.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft 365 including Outlook, Word, Excel, Teams, and PowerPoint.
• Reliable transportation and valid driver's license.
• Residence within the San Luis Obispo County area.
• Ability to handle confidential company and personal information responsibly.

Responsibilities

• Serve as the primary point of contact between employees and the company's outsourced HR provider.
• Coordinate employee onboarding and offboarding activities.
• Assist employees with benefits and HR-related questions.
• Maintain employee documentation and personnel records.
• Support performance review and employee development processes.
• Coordinate HR compliance documentation and required employee communications.
• Assist leadership with employee relations matters as needed.
• Post job openings on designated job boards and platforms.
• Review incoming resumes and identify qualified candidates.
• Conduct initial screening calls with applicants.
• Coordinate and schedule interviews with hiring managers.
• Maintain candidate communication throughout the hiring process.
• Coordinate and organize company meetings, including staff meetings and leadership meetings.
• Prepare meeting agendas, distribute materials, and track action items.
• Assist with process documentation and operational improvements.
• Coordinate vendors and service providers.
• Support special projects as assigned.
• Maintain organized company records and administrative files.
• Assist with purchasing, subscriptions, and administrative logistics.
• Help ensure operational tasks and follow-up items remain on track.
• Provide administrative assistance to the CEO and leadership team.
• Manage calendars and coordinate meetings.
• Schedule appointments and coordinate logistics.
• Conduct research and gather information for projects and business initiatives.
• Prepare correspondence, documents, and presentations as needed.
• Track follow-up items and assist with project coordination.
• Handle confidential information with discretion.
• Assist the CEO with personal administrative tasks.
• Coordinate personal appointments and scheduling.
• Run local errands as needed.
• List personal items for sale and coordinate related communications.
• Schedule personal meetings and appointments.
• Coordinate services and vendors when requested.
• Assist with miscellaneous administrative and personal projects.
• Check the company post office box on a regular basis.
• Process incoming mail and distribute accordingly.
• Deposit checks and payments at designated financial institutions.
• Maintain accurate records of deposits and related transactions.

Skills

Administrative experience

Organizational skills

Time management

Communication skills

Discretion

Attention to detail

Microsoft 365 proficiency

Driver's license

Local residency in San Luis Obispo

Tools

Microsoft 365

Job description

Comevo seeks a highly organized Operations Coordinator to support company operations, employee administration, and executive leadership. This local, part-time position in San Luis Obispo County involves acting as the liaison with our outsourced HR provider while handling administrative and operational tasks.

The ideal candidate brings discretion, professionalism, and strong communication skills, with the ability to manage multiple priorities and ownership from start to finish.