Part-Time Office Manager: Admin & Coordination

Outreach; West Chicago (IL); On-site; USD 26,000 - 37,000; Part time

Benefits offered by this job

Employee Assistance Program

Employee Discount

Illinois Paid Leave

Job summary

Outreach is seeking an organized Office Manager to support the Site Director and Puente team, handling calendars, meetings, and daily office operations in a part-time role.

You will prepare agendas, presentations, reports, and forms, take meeting minutes, maintain filing systems, coordinate office communications and data entry, and assist with vendor coordination and events such as the annual Christmas Store.

Qualifications

• Minimum of two years of administrative, office management, or related experience.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, Outlook, and other office software.
• Ability to learn and utilize organizational databases and administrative systems.
• Strong attention to detail and ability to handle confidential information with discretion.
• Ability to work effectively with staff, volunteers, community partners, and families from diverse backgrounds.
• Spanish-speaking candidates are strongly preferred.
• A commitment to Outreach's Statement of Mission & Faith.

Responsibilities

• Provide administrative support to the Site Director and Puente team.
• Manage calendars, schedule meetings, coordinate appointments, and send reminders.
• Prepare agendas, presentations, reports, forms, and other meeting materials.
• Take meeting minutes and track follow-up tasks and deadlines.
• Maintain organized electronic and paper filing systems.
• Coordinate office communications, mail, office supplies, and administrative requests.
• Assist with data entry, reporting, recordkeeping, and database management.
• Support office operations, equipment needs, and vendor coordination.
• Help improve administrative systems and processes to increase efficiency and organization.
• Provide administrative support for the annual Christmas Store, including meeting coordination, communications, and event preparation.
• Assist with special events, staff meetings, and community activities as needed.
• Maintain confidentiality of participant, family, employee, financial, and organizational information.

Skills

Organizational skills

Written and verbal communication

Microsoft Office

Tools

Microsoft Word

Excel

Outlook

Job description

Outreach is seeking an organized Office Manager to support the Site Director and Puente team, handling calendars, meetings, and daily office operations in a part-time role.

You will prepare agendas, presentations, reports, and forms, take meeting minutes, maintain filing systems, coordinate office communications and data entry, and assist with vendor coordination and events such as the annual Christmas Store.