Part-Time Office & Operations Coordinator

Beacon Hill Staffing Group, LLC; Chicago (IL); On-site; USD 18,000 - 24,000; Part time

Job summary

Beacon Hill Staffing Group, LLC is seeking a dynamic part-time Admin to support our regional team in Chicago. This 20-hour/week role is pivotal for day-to-day operations, handling office services, financial reporting, and event coordination across regional activities.

You will manage front-d desk tasks, procurement, and vendor contracts while supporting internal tools such as Salesforce, Argus, SAP, and BI.

Qualifications

• Bachelor’s Degree required.
• 1+ years of corporate office experience.
• Experience managing office services, financials and event logistics.
• Strong analytical skills.
• Tech-savvy with Salesforce, Argus, SAP and BI tools.

Responsibilities

• Ensure efficient operation of regional office, handling front desk, procurement, and vendor contracts.
• Serve as central point for work order management and issue resolution.
• Provide general office support and act as SME for internal tools including Salesforce, Argus, SAP, BI.
• Plan and execute on-site and off-site events, meetings, and workshops for regional team and managers.
• Assist in preparing executive presentations, strategic briefs, and manage staff meeting logistics.
• Support region-wide projects and campaigns, including communications and marketing efforts.
• Review and update Chicago property websites for brand consistency and accuracy.
• Manage photography inventory and coordinate shoots as needed.
• Prepare and submit monthly status reports on office and property performance.
• Review and process all office expenditures for accuracy and timeliness.

Skills

Analytical skills

Communication

Tech-savvy

Multi-tasking

Education

Bachelor's degree

Tools

Salesforce

Argus

SAP

BI tools

Job description

Beacon Hill Staffing Group, LLC is seeking a dynamic part-time Admin to support our regional team in Chicago. This 20-hour/week role is pivotal for day-to-day operations, handling office services, financial reporting, and event coordination across regional activities.

You will manage front-d desk tasks, procurement, and vendor contracts while supporting internal tools such as Salesforce, Argus, SAP, and BI.