Part-Time Administrative & Operations Specialist

HOA Talent; Chicago (IL); On-site; USD 25,000 - 39,000; Part time

Job summary

HOA Talent in Chicago is seeking a part-time Administrative Assistant to support daily office operations, maintain records, and assist leadership and external stakeholders. This role emphasizes organization, proactive task management, and attention to detail in a fast-paced environment.

The ideal candidate will have 2+ years in administrative or customer service roles, strong Microsoft Office skills, and a collaborative, process-driven mindset to help manage workload across teams and properties.

Qualifications

• 2+ years of administrative or related experience.
• Experience in property management or community association management is a plus.
• Strong written and verbal communication.
• High attention to detail and accuracy.
• Excellent organizational skills and multitasking ability.
• Strong customer service mindset.
• Comfortable with routine, process-driven tasks.
• Ability to manage high workload and ask for clarification when needed.

Responsibilities

• Provide daily administrative support to managers and team members.
• Maintain and update internal records, files, and documentation systems.
• Prepare reports, correspondence, and meeting materials.
• Coordinate travel arrangements, meetings, and calendars as needed.
• Monitor shared inboxes and route communications appropriately.
• Manage incoming and outgoing mail, including sorting and processing.
• Assist with preparation of annual reports and related documentation.
• Track administrative tasks and help manage workflow backlogs; support general office organization and supply management.
• Maintain professional communication with internal teams, leadership, board members, clients, or homeowners (as applicable).
• Take on additional administrative duties as assigned.

Job description

HOA Talent in Chicago is seeking a part-time Administrative Assistant to support daily office operations, maintain records, and assist leadership and external stakeholders. This role emphasizes organization, proactive task management, and attention to detail in a fast-paced environment.

The ideal candidate will have 2+ years in administrative or customer service roles, strong Microsoft Office skills, and a collaborative, process-driven mindset to help manage workload across teams and properties.