Office Manager

Closed Loop Partners; New York (NY); On-site; USD 32,000 - 42,000; Part time

Job summary

Closed Loop Partners is seeking a highly organized Office Manager to support the NYC-based team. The role sits at the reception desk and will assist management with select administrative duties.

This is a part-time, in-person position in our Midtown Manhattan office, not eligible for company benefits unless required by law. The Office Manager will oversee a 40+ person office, handle scheduling, travel planning, front desk operations, and coordination with building management.

Qualifications

• 2+ years of administrative experience in a fast-paced organization.
• Professional demeanor and excellent interpersonal skills.
• Exceptional communication, problem solving, organization, and attention to detail.
• A self-starter who can multi-task and take direction.
• Ability to exercise discretion and maintain confidentiality.
• Genuine, personal interest in sustainability and the natural environment.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage, assure, and optimize an efficient and effective office environment for 40+ team members and visitors.
• Provide general administrative support, including scheduling stakeholder meetings, room preparation, and tech support for conference rooms.
• Manage front desk activities: welcoming and directing visitors and handling calls.
• Organize and maintain kitchen and copy rooms; order supplies.
• Coordinate office rearrangements for meetings and events.
• Plan travel itineraries (domestic and international) when needed.
• Assist in preparing expense reimbursements.
• Act as main contact for building management; initiate maintenance and cleaning requests.
• Coordinate catering orders (off-site and in-office).
• Participate in special projects as needed.

Skills

Administrative experience

Professional demeanor

Interpersonal skills

Communication

Organization

Attention to detail

Discretion

Self-starter

Confidentiality

Sustainability interest

Tools

Microsoft Office Suite

Job description

About Closed Loop Partners

Closed Loop Partners is dedicated to building the circular economy. The firm is comprised of three key businesses that create a platform for systems change: an innovation center, the Center for the Circular Economy, an investment group, Closed Loop Capital Management, and an operating group, Closed Loop Builders.

Closed Loop Capital Management manages venture capital, private equity and catalytic capital & private credit investment strategies on behalf of global corporations, financial institutions, and family offices. The Closed Loop Center for the Circular Economy helps global brands, retailers and manufacturers solve their most pressing material challenges. Closed Loop Builders incubates, builds and scales circular economy infrastructure and solutions across the U.S.

Closed Loop Partners is based in New York City and is a registered B Corp. For more information, please visit www.closedlooppartners.com.

About the Role

Closed Loop Partners is looking for a highly organized Office Manager to support the NYC-based team to ensure smooth operations. The Office Manager will be seated at the reception desk and thus will often be the first team member guests and stakeholders engage with at the firm, and will also support management with select administrative duties. This is a unique opportunity to be an integral player of a multi-business firm in impact investment, innovation consulting, and operations, managing the day-to-day activity of a busy office.

This is Part-Time, in-person role in our office in midtown Manhattan. This role is not eligible for company benefits (unless required by law).

Schedule

• Monday – Thursday: 8:30 am – 3:00 pm
• Friday: 8:30 am – 2:00 pm

Responsibilities

• Manage, assure, and optimize an efficient and effective office environment of 40+ team members and an active ecosystem of visitors
• Provide general administrative support, including scheduling multiple stakeholder meetings, room preparation, and technology support for conference rooms
• Manage the general front desk activity, including registering, welcoming and directing office visitors and handling a small volume of phone calls
• Organize and maintain kitchen and copy rooms, including ordering supplies
• Manage office rearrangements for team meetings and events
• Occasionally plan travel itineraries, both domestic and international
• Assist in preparing expense reimbursements
• Act as main point of contact for building management, initiating and managing cleaning, maintenance, and work requests
• Coordinate catering orders (off-site and in-office)
• Participate in special projects as needed

Qualifications

• 2+ years of administrative experience in a fast-paced dynamic organization;experience within a financial, investment, or consulting environment is a plus but not required
• Professional demeanor and excellent interpersonal skills
• Exceptional communication skills, problem solving, organization, attention to detail and thoroughness
• A self-starter who can take direction and execute efficiently while multi-tasking
• Ability to exercise discretion and maintain confidentiality
• Genuine, personal interest in sustainability and the natural environment
• Proficiency in Microsoft Office Suite

Closed Loop Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

You must have US Work Authorization to be considered for any open Closed Loop Partners position.