Part-Time Office Manager: Front Desk & Admin Ops

Idera, Inc.; Austin (TX); On-site; USD 27,000 - 37,000; Part time

Job summary

Idera, Inc. is seeking a Part-time Office Manager in Austin for a 30-hour-per-week schedule. The role acts as an extension of the office, greeting guests, coordinating interviews, and managing daily office operations including supplies and events.

Ideal candidates have a high school diploma and 2–5 years in office coordination, strong MS Office skills, and a proven ability to multitask while maintaining confidentiality and professionalism.

Qualifications

• High School Diploma and 2-5 years in diverse office/coordination role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Visio, etc.).
• Excellent customer service, organization, and attention to detail.
• Ability to multitask and meet deadlines.
• Ability to work with management and employees.
• Discretion with confidential information.
• Self-starter with a great attitude.

Responsibilities

• Manage reception, open the office and answer phones and email.
• Greet guests, assist vendors/interviewees and coordinate interviews.
• Coordinate office operations, supplies, and meals for meetings.
• Plan events: birthdays, lunches, meetings, and board functions.
• Resolve questions and coordinate actions; escalate complex issues.
• Maintain calendars, conference rooms, and visitor wifi passwords.
• Update org charts and phone lists; onboarding/offboarding tasks.
• Handle shipping, mail, and support HR/Accounting projects.
• Prepare documents for contracts, orders, and signatures.
• Support CEO and CFO as needed.

Skills

MS Office

Customer service

Organization

Multitasking

Confidential info handling

Project coordination

Self-starter

Professionalism

Communication

Education

High School Diploma

Job description

Idera, Inc. is seeking a Part-time Office Manager in Austin for a 30-hour-per-week schedule. The role acts as an extension of the office, greeting guests, coordinating interviews, and managing daily office operations including supplies and events.

Ideal candidates have a high school diploma and 2–5 years in office coordination, strong MS Office skills, and a proven ability to multitask while maintaining confidentiality and professionalism.