Office Manager / Receptionist

Yellowfin; Austin (TX); On-site; USD 28,000 - 39,000; Part time

Job summary

Idera seeks a Part-time Office Manager to extend the office team, handling reception, calendars, events, and vendor coordination. This self-starter will support HR, accounting, and executive leadership with a professional, discreet approach.

Responsibilities include onboarding/offboarding, travel planning, document management, and ensuring smooth daily operations. 16–24 hours per week, flexible scheduling and collaborative environment.

Qualifications

• High School Diploma and 2–5 years in a diverse office assistant/coordination role; advanced degree possible.
• Proficiency in MS Office (Word, Excel, PowerPoint, Visio).
• Excellent customer service, organizational skills and attention to detail.
• Ability to manage multiple demands, work independently and meet deadlines.
• Ability to work well with management and employees; maintain professionalism with confidential information.
• Self-starter with a positive attitude and dependability.
• Proven project coordination ability.

Responsibilities

• Manage reception, open the office, answer phones and check office email.
• Greet guests, assist vendors/interviewees, and facilitate interviews/video calls.
• Coordinate office operations: supplies, refreshments, kitchen, and catering for meetings.
• Plan and coordinate office events (birthdays, lunches, meetings, parties, board meetings).
• Resolve office issues independently; escalate complex matters as needed.
• Maintain calendars, conference rooms, visitor wifi passwords, and office signage.

Skills

MS Office

Customer service

Organization

Time management

Self-starter

Confidentiality

Project coordination

Education

High School Diploma

Tools

MS Office

Job description

We are seeking a unique individual who will take on the role of Part-time Office Manager at Idera. This person must be a self-starter and be able to act appropriately and professionally, as they will be an extension of the office. Here are a few of the responsibilities we will expect from this individual:

• Managing of reception, opening up of the office, answering phones, checking office email.
• Greeting guests, assisting vendors and interviewees, and facilitating interviews and meetings / video conference calls.
• Coordinating office operations including office supply inventory, office refreshments, Company Kitchen operations and ordering in lunch for meetings as requested.
• Coordinating office events including birthdays, lunches, company meetings, parties and board meetings.
• Resolving any questions or problems that arise in the office, independently taking or coordinating the appropriate action, referring only the most complex issues to higher levels.
• Managing the Idera office calendars, conference rooms, visitor wifi passwords, materials and other facility related duties as assigned.
• Maintaining company organizational charts and phone lists, among others.
• Executing onboarding and offboarding activities including badge access, desk preparation and business cards.
• Responsibility for shipping activities as well as mail retrieval and disbursement.
• Assist Human Resources and Accounting with projects as requested as part of daily workflow.
• Organizing and supporting project and presentation preparation to ensure their accurate completion and timely delivery.
• Coordinating and making travel arrangements and itineraries.
• Coordinating document management and signatures for any of the following: Sales orders, contracts, credit card statements and other important agreements.
• Acting as Fire Marshall along with 2 other designated employees and maintain emergency contact lists.
• Acting notary for the office.

• Supporting CEO and CFO as needed.

Required Skills:

• High School Diploma and minimum of 2-5 years in diverse office assistant / coordination role. Lesser experience will be considered with advanced degree.
• Proficiency in MS Office products: Word, Excel, Power Point, Visio etc.
• Excellent customer service, organization skills and attention to detail.
• Ability to manage multiple demands, work independently and meet deadlines.
• Ability to work well with management and employees of the company
• Demonstrated ability to handle confidential information, and ability to maintain professionalism in diverse circumstances.
• Dependable
• Proven project coordination ability
• Self-starter with a great attitude

THIS POSITION IS PART-TIME. HOURS ARE 16-24 HOURS PER WEEK.

An Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

https://www.idera.com/legal/privacystatement

An Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.