Part-Time Office Coordinator & VIP Guest Liaison

Yellowfin; Austin (TX); On-site; USD 28,000 - 39,000; Part time

Job summary

Idera seeks a Part-time Office Manager to extend the office team, handling reception, calendars, events, and vendor coordination. This self-starter will support HR, accounting, and executive leadership with a professional, discreet approach.

Responsibilities include onboarding/offboarding, travel planning, document management, and ensuring smooth daily operations. 16–24 hours per week, flexible scheduling and collaborative environment.

Qualifications

• High School Diploma and 2–5 years in a diverse office assistant/coordination role; advanced degree possible.
• Proficiency in MS Office (Word, Excel, PowerPoint, Visio).
• Excellent customer service, organizational skills and attention to detail.
• Ability to manage multiple demands, work independently and meet deadlines.
• Ability to work well with management and employees; maintain professionalism with confidential information.
• Self-starter with a positive attitude and dependability.
• Proven project coordination ability.

Responsibilities

• Manage reception, open the office, answer phones and check office email.
• Greet guests, assist vendors/interviewees, and facilitate interviews/video calls.
• Coordinate office operations: supplies, refreshments, kitchen, and catering for meetings.
• Plan and coordinate office events (birthdays, lunches, meetings, parties, board meetings).
• Resolve office issues independently; escalate complex matters as needed.
• Maintain calendars, conference rooms, visitor wifi passwords, and office signage.

Skills

MS Office

Customer service

Organization

Time management

Self-starter

Confidentiality

Project coordination

Education

High School Diploma

Tools

MS Office

Job description

Idera seeks a Part-time Office Manager to extend the office team, handling reception, calendars, events, and vendor coordination. This self-starter will support HR, accounting, and executive leadership with a professional, discreet approach.

Responsibilities include onboarding/offboarding, travel planning, document management, and ensuring smooth daily operations. 16–24 hours per week, flexible scheduling and collaborative environment.